Position Description

Duties/Responsibilities

(Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.)
Performs simple metes and bounds property splits or consolidations to create new parcels in accordance with legally recorded deed property descriptions and subdivision plats;
Assigns new parcel numbers, determines property description of new parcels, validates ownership, and performs detailed data entry into the Parcel Management (TAXM/CAD/GIS) system;
Codes, verifies and edits map elements using computer-aided drafting (CAD) to produce parcel overlays on electronic cadastral maps within the Parcel Management (TAXM/CAD/GIS) system;
Analyzes and processes recorded land transfer documents (deeds, patents, legal instruments, land contracts, etc.) from non-rectangular metes/bounds transfers;
Participates in field inspections to verify parcel activities/use for exemption requests or non-profit classification changes;
Determines eligibility for individual exemption and senior freeze requests;
Participates in the existing non-profit renewal process and MVD certificate issuance in accordance with department guidelines;
Responds to taxpayer petition of valuations;
Classifies residential property for tax appraisal using information from sales affidavits, valuation appeals, letters, or forms submitted by the taxpayer;
Updates and maintains databases, maps, spreadsheets, logs, and files in automated systems such as classification registry, TaxM module, class master, or exemptions application;
Inspects and evaluates contents of property records to verify property description, clear title, changes in ownership, property tax valuation information, maps, classification, and tax roll corrections;
Determines full or partial exempt status for Real and Personal Property in compliance with statutory requirements, office policy, and/or judicial decisions;
Evaluate applications and financial documents to determine eligibility for exemption and senior freeze programs pursuant to the statutory requirements;
Review and analyze court case decisions, prepare tax roll correction forms, and adjust limited values in accordance with department guidelines;
Coordinates and communicates technical information to taxpayers, title companies, real estate agencies, attorneys, surveyors, engineering firms, and/or other governmental agencies regarding problematic splits/combines, issues of ownership, legal description discrepancies, re-parceling procedures, exemption application process, and the appeal/assessment process;
Operates computer graphics equipment, may perform scanning tasks, adheres to parceling procedures and cartographic standards;
Verifies and audits work for completeness, accuracy, and tabulating and documenting work completed;
Assists with training and development of departmental staff;
Applies appropriate depreciation schedules and property classifications to asset lists, financial statements, and Department of Revenue forms;
May resolve multi-parcel splits from lengthy non-rectangular metes and bounds property descriptions and perform GIS processing tasks.
KNOWLEDGE & SKILLS:
Knowledge of:

• land surveying and legal descriptions;
• procedures for splitting and consolidating land parcels;
• real estate terminology and instruments of transfer;
• mathematical calculations involving algebra, geometry, and trigonometry;
• map symbols, scales, principles of manual and automated cartography, and associated software;
• standard property appraisal methods, techniques, and terminology;
• applicable laws, regulations, and guidelines affecting property assessment and valuation relief programs;
• federal and/or state income tax forms.

• interpretation of simple metes and bounds legal property descriptions;
• making decisions regarding simple land splits and consolidations;
• creation and assignment of parcel identification numbers;
• visualizing spatial relationships;
• manual and computer-based cadastral mapping techniques and associated software applications;
• title examination and analysis procedures;
• performing research and analysis of valuation relief application documents;
• MS Windows/Office Suite in a PC environment.

Minimum Qualifications

(1) One year of real estate experience that included working with property/legal descriptions and/or subdivision plat maps.
OR:
(2) One year of experience in the field of land surveying.
OR:
(3) One year of experience with Pima County as a Title Examiner Specialist, Appraisal Support Specialist, or Property Appraisal Aide.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Within one year of hire must complete the Arizona Department of Revenue Level 1 Basic Certification courses to qualify for Appraisal or Assessor Certification issued or recognized by the State of Arizona Department of Revenue (ARS 42-13006). Valid driver license is required at time of application. Valid AZdriver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Some positions may require specific licenses, or certifications required by law, statute, accrediting agencies or contract provisions at the time of appointment or prior to completion of initial/ promotional probation.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
The Pima County Trainee Program provides training related to the basic knowledge, skills, and abilities required by the classification to enable the Trainee to meet the minimum qualifications of the classification within the time limits of the program. The Trainee Program lasts a minimum of 6 months and a maximum of 24 months. During the trainee period, the incumbent is paid 5 percent less than the entry-level salary for the position.An eligible individual is any person interested in a Trainee Program opportunity who: (1) Does not meet the minimum qualification at the time it is announced but is able to do so by the end of the training period OR (2) does meet the minimum qualifications but is not competitive enough to pass selective criteria. Trainees are eligible for a non-competitive transition into the regular classified position upon successful completion of the program. For specific details refer to the Pima County Trainee Program, Administrative Procedure 23-18, available at the Human Resources Department. Trainees are at-will employees during the training period.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. This classification is intended to indicate the basic nature of positions allocated to the classification and examples of typical duties that may be assigned. It does not imply that all positions within the classification perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.