Position Description

OPEN UNTIL FILLED

Salary Grade: 13

Pay Range
Hiring Range: $57,607 - $69,128 Annually
Full Range: $57,607 - $80,649 Annually

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The Pima County Recorder's office is searching for a Department Personnel Coordinator who can offer comprehensive professional administrative services to the department, division, or program within Pima County.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Provides general professional administrative services for a department, division, or program (work unit) within Pima County;

Works with County personnel and/or outside agencies to coordinate programs and projects and monitor activities;

Coordinates and participates in the provision of internal services such as accounting, payroll, personnel, management information services and/or purchasing;

Evaluate work unit requirements and recommend new or revised administrative policies and procedures;

Ensures work unit policies, procedures and activities comply with applicable state/federal statutes and regulations and County policy;

Creates and maintains databases using automated information systems to monitor and track information and compiles, edits, and summarizes data to produce routine, periodic, and special reports;

Prepares standard work unit intergovernmental agreements (IGA), contracts, and other obligatory agreements;

Participates in preparing work unit budgets and monitors expenditures;

Researches and analyzes data and prepares reports, recommendations, memoranda, letters, and various documents;

May supervise, train, and evaluate staff and conduct employee orientation meetings;

May act as a representative of the work unit in meetings with county personnel and/or outside agencies.

KNOWLEDGE & SKILLS:

Knowledge of:

• principles and practices of public administration;
• project/program coordination and implementation;
• applications of automated information systems;
• research/analysis methods and report writing;
• laws, regulations, statutes, policies, and procedures (county/state/federal) applicable to the work unit;
• principles and practices of contractual agreements and administration;
• basic accounting, purchasing, and financial record-keeping principles and practices;
• public relations/public speaking/meeting facilitation.

Some positions require knowledge of employee supervision, training, and evaluation.

Some positions require knowledge of terminology and principles, practices, and procedures specific to the area of assignment.

Skill in:

• coordinating and prioritizing multiple tasks, projects, and program activities;
• use of automated information systems to develop and maintain databases, spreadsheets, and word processing programs;
• analyzing and evaluating information and processes and making recommendations;
• researching and compiling information and writing reports;
• interpreting and applying statutes, regulations, policies, and procedures;
• communicating effectively;
• organizing, coordinating, and facilitating meetings and events.

Some positions require skill in supervising, training, and evaluating staff.

Minimum Qualifications

(1) A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field AND one year of professional experience in public or business administration.

(Relevant professional level experience may substitute for the aforementioned education.)

OR:

(2) Three years of experience within Pima County as an Administrative Support Specialist or closely related paraprofessional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Experience in recruitment, employee relations, payroll, and/or HR policy development.
• Experience in HRIS (Human Resources Information Systems) such as NeoGov or other HR-related software.
• Experience in record-keeping and creating personnel-related documentation.
• Experience in designing and implementing training and development programs.
• Experience with career development and performance appraisal processes.
• Strong written and verbal communication skills.

Selection Procedure:

Supplemental Information

Licenses and Certificate: Some positions require a valid Arizona Class D driver's license at the time of application. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.