Salary: $19.04 to $20.70 per hour, depending on experience.

This is a full-time, 12-month position and is eligible for health benefits.

JOB SUMMARY:

This responsible position requires the performance of a variety of complex clerical tasks and customer service tasks in the school front office. Duties include supervision of clerical staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Additional duties may be assigned.

• Responsible for maintaining data entered into the student information software.
• Ensures the integrity of student data and all information related to ADE’s SAIS system.
• Responsible for uploads of student information to the ADE.
• Understands ADE reports related to SAIS information and makes all necessary corrections to data related to ADM, ELL, SPED, etc.
• Participates in all District training related to the student information software, SAIS, ADM, ELL, SPED, Time and Attendance, etc.
• Edits time and attendance information for school employees and ensures the accuracy of information entered into the time and attendance software for the school.
• Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisor.
• Performs secretarial duties for the principal as required.
• Maintains master and principal’s calendar.
• Records notes by shorthand or abbreviated writing from oral dictation. Transcribes and types correspondence, reports, etc., from rough draft/dictation equipment/notes.
• Establishes effective office procedures that enhance the efficiency of the school office.
• Prepares and/or delegates various reports and communication for the unit, as directed.
  • Routinely and effectively schedules job assignments for subordinates and self for efficient office management.
  • Keeps accurate records of expenditures for the unit, and maintains time slips.
  • Greets visitors, answers phones, responds to inquiries, and accurately routes messages, etc.
  • Accurately prepares state and district reports from raw data, which includes generating charts and graphs on the computer.
  • Keeps administrator informed.
  • Prepares accurate written communications, including letters, newsletters, and notices.
  • Deals extensively with staff and community.
  • Accepts phone calls answers questions and accurately routes messages.

SUPERVISORY RESPONSIBILITIES:

Supervises clerical staff.

QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE:

• High School diploma or GED required.
• Formal secretarial training is preferred.
• Minimum 3 years experience in general secretarial or clerical work.
• School office experience preferred.

LANGUAGE SKILLS:

• Ability to write reports business correspondence, etc.
• Ability to effectively present information and respond to questions from administrators, staff, and the general public.

MATHEMATICAL SKILLS:

• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficient with the District’s student information software.
• Proficient with the District’s time and attendance software.
• Understands the ADE’s SAIS program and has a working knowledge of all ADE reports related to ADM, ELL, SPED, etc.
• Ability to interface effectively with other departments, school personnel, other maintenance staff, and business contacts from outside of the District.
• Possesses and successfully uses the following skills:
• Possesses excellent oral and written communication skills and interpersonal relationship skills.
• Bilingual (Spanish/English) preferred. Ability to read, write and speak Spanish; will be writing and translating.
• Effective telephone technique.
• Excellent computer and typing skills are required. Ability to operate general office equipment (computer, copy machine, and other business machines).
• Proficiency with Software, MS Office, SASI.
• Knowledge of department organization, methods, standards, and practices. Standard business practices/methods and procedures.
• Maintains confidentiality, and possesses unquestionable integrity.
• Ability to work independently with minimal supervision.
• Working knowledge of office-related computer programs, including MS Word, Excel, Recordkeeping, and Desktop Publishing.
• Ability to understand and carry out complex oral and written instructions.
• Ability to communicate effectively, orally, and in writing.
• Records note by shorthand or abbreviated writing from oral dictation; transcribes and types correspondence, reports, etc., from rough draft/dictation equipment/notes (65 wpm).
• Can prioritize multiple tasks, work under stress, meet deadlines and take direction.
• Can work with frequent interruptions.
• Ability to establish and maintain an efficient filing system.
• Ability to perform general operations, which require the exercise of judgment, based upon knowledge gained through experience.
• Ability to perform duties with awareness of all district requirements and School Board Policies.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES:

• Ability to accurately perform assigned tasks.
• Possesses excellent oral and written communication skills and interpersonal relationship skills.

PHYSICAL DEMANDS: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, pull, push, grasp, talk, hear, see and use repetitive motions, While performing the duties of this job, the employee may frequently lift and/or move up to 50 pounds of materials, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

WORK ENVIRONMENT: The Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is moderate to loud.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.

This position is a grade 11. Full-time, 12-month position.