6 Administrative Assistant-Medical Department Jobs in Philadelphia, PA

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Administrative Assistant (Full time) Jefferson Magee

Thomas Jefferson University & Jefferson Health

Philadelphia, PA | Full Time

$50k-62k (estimate)

1 Week Ago

Department Administrative Assistant

Shriners Children's

Philadelphia, PA | Full Time

$76k-98k (estimate)

Just Posted

Administrative Assistant-Medical Department

PHMC

Philadelphia, PA | Full Time

$44k-55k (estimate)

2 Days Ago

Administrative Assistant A (Department of Dermatology)

University of Pennsylvania

Philadelphia, PA | Full Time

$47k-59k (estimate)

2 Months Ago

Administrative Assistant CDB (Hybrid Eligible)(Department of Cell and Developmental Biology)

University of Pennsylvania

Philadelphia, PA | Full Time

$47k-59k (estimate)

1 Month Ago

Administrative Coordinator - Full Time (Sidney Kimmel Medical College)

Jefferson - Center City, Philadelphia, PA

Philadelphia, PA | Full Time

$50k-63k (estimate)

2 Months Ago

Administrative Assistant-Medical Department

$44k-55k (estimate)

Full Time 2 Days Ago

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PHMC is Hiring an Administrative Assistant-Medical Department Near Philadelphia, PA

PHMC is proud to be a leader in public health. PHMC requires that all employees are fully vaccinated with the Covid-19 vaccine before the first day of employment. We will provide the Vaccination at one of our Health Centers at no cost.
Job Description:
Responsible for providing administrative support to the health network medical leadership team (Director of Nursing and Medical Director).
The Medical Department Administrative Assistant will report to the Medical Director of Health Services
Responsibilities:

Responsible for providing administrative support to the health network medical leadership team
Support UDS reporting and regular, varied quality and data reporting efforts
Support electronic medical record implementation and optimization at the behest of medical leadership
Support various logistics related to new provider recruitment
Coordinate clinical aspects of grant reports and grants management, including HRSA, DHH and other grant
Manages provider scheduling and correspondence in partnership with various leaders and stakeholders
Partners with credentialing staff to ensure proper credentialing oversight for clinical staff
Schedule meetings and room reservations; set up equipment, as necessary
Accountable for agenda preparation, meeting minutes, liaising with IT, catering and conference support services to ensure meetings are appropriately supported
Provide administrative support in the preparation of grants on behalf of SHS
Prepare documents for submission to Human Resources for all internal and off-site SHS staff, including processing of paperwork for transfers, students, interns and processing of paperwork related to promotions, bonuses, changes in supervisor, etc.
Process timekeeping during the absence of the Timekeeping Coordinator
Support Assist with special projects
Other administrative duties as assigned

Job Requirements :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills:

Effective verbal and written communication.
Proficient with computer systems and spreadsheets.
Strong interpersonal skills.
Strong analytical skills.
Excellent coordination/ organizational skills.
Detail oriented and a strong technical resource.

EXPERIENCE:
3 years experience
Education:
Minimum High School Diploma
Salary: Based on education and experience - Pay Grade 14