Associate Meeting Planner - PharMethod

Background and Position Overview

PharMethod is a specialized live and virtual meeting and event planning company which provides expert services for speaker bureaus, event management, e-training, and strategic participation in the Pharmaceutical, Medical Device, and Life Science industries. To support our current and future business we are hiring an Associate Meeting Planner, to support the execution of speaker bureau programs.

The Associate Meeting Planner is responsible for booking private dining & catering, which includes contract negotiation, food and beverage arrangements, confirming audio/visual requirements and obtaining post event receipts.

Specific Responsibilities

• Source, contact, and research restaurants/caterers, based on client recommendations.
• Determine if restaurant/caterer meets our client’s requirements.
• Review, negotiate terms, and execute final contracts, issue required deposits.
• Communicate with internal planner and banquet or restaurant staff, develop event menu.
• Secure, review, reconcile, and post receipts after the event.
• Record event details and outcomes in internal tracking reports
• Maintain effective working relationships with clients, employees, exhibitors, patrons.
• Provide process improvement ideas and share best practices with Client Services team.

Professional Qualifications / Experience

• Previous experience in the events services or hospitality industries
• Previous experience in a client services or customer service role, experience as a meeting planner preferred.
• Experience with contract negotiation, a plus
• Proficiency with Microsoft Office Suite required.

Personal Qualifications / Attributes

• Strong planning and organizational skills
• Excellent written and verbal communication skills.
• Self-starter, ability to work independently.
• Strong attention to detail
• Ability to work flexible hours as needed.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Hospitality: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: Hybrid remote in Langhorne, PA 19047