Posting Details
College Information
Peralta/College Information

District Office
The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.
Position Information
Job Title
Facilities Project Coordinator - District Office

Time Base
40 hrs/week 12 months/year

Compensation
Salary Range: $7,667.51/Month - $9,759.00/Month Hiring Range: $7,667.51/Month - $8,429.52/Month

Position Type
Classified

Department
Facilities Operations Dept (163)

City
Oakland

State
CA

Job Description Summary

Under general supervision, performs a variety of specialized, professional level work in the analysis, research and preparation of reports in the Department of General Services. Create and track agenda materials and reports for Board of Trustee meetings including board resolutions, contract awards, construction project acceptance, professional service agreements and various other documentation.
Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
•Prepares and updates Five-Year Capital Outlay Construction Plan.
•Prepares change orders and conveyances of real property for Board approval and does follow-up to see that all necessary actions are taken.
•Prepares various department documents including, off-campus lease agreements, agreement amendments.
•Prepares contracts and agreements, including construction contracts, agreements for professional services, maintenance contracts, independent contract forms, and amendments.
•Inputs and updates information into the state's computerized program (Fusion) for submission to the State Chancellor's Office; prepares resolutions, boilerplate construction contracts and agreements.
•Files FEMA claims and prepares audit report.
•Maintains list of capital outlay and deferred maintenance and Measure E and Measure B projects; •Monitors and facilitates construction project activity, general status and schedules critical path.
•Makes routine site visits to the college to check for possible safety and hazardous conditions and reports to the Director or architect.
•Maintains blueprint library and arranges for copying of blueprints.
•Maintains and annually updates space inventory report, including categorizing and entering information regarding converted and new space.
•Maintains department and blueprint library and updates inventory list as needed.
•Sets up and monitors budgets. •Serves as liaison with legal counsel, architects, consultants, contractors, various governmental agencies, college staff and District staff;
•Establishes and maintains specialized filing systems for legal and technical documents;
•Reviews all invoices for payment.
•Receives, verifies accuracy of, and codes invoices for construction projects.
•Coordinates bidding process; prepares budget and audit reports;
•Confers with and provides project information to architects, engineers, and contractors regarding construction problems, work schedules and deviations from specifications.
•Researches background materials for litigation proceedings;
•Renews service maintenance agreements, solicits bids, and conducts pre-bid tours of services to be performed.
•Responds to requests from the public regarding bid information and Certified Payroll requests. •Assembles and files materials for environmental impact reports; prepares and forwards final contracts, contractor's bonds and payment bonds for approval by legal counsel;
•Answers inquiries from student groups, private agencies, and City and State agencies;
•Assists in monitoring costs and time estimates for major maintenance and capital construction projects, including changes and variances from original contract.
•Act as information resource for student groups, private agencies, and City and State agencies.
•Arranges for inspectors to inspect construction work.
•Attends department meetings regarding status of construction project activity.
•Notifies contact person at college when construction work is scheduled and keeps college contacts abreast of progress of work activity pertaining to construction projects.
•Gathers information on previous Board decisions for reports;
•Gathers information and makes arrangements for a variety of meetings;
•Gathers information for inclusion in reports; •Uses FUSION for assessment and planning purposes;
•Notifies college contact when work is scheduled and keeps college contacts abreast of progress of work activity pertaining to construction projects.
•Checks availability of construction project funding.
•Coordinates work order requests and payment of requisitions and invoices.
•Conducts pre-bid and pre- construction tours of college site.
•Creates and produces computerization of spreadsheet reports on construction and maintenance projects.
•Codes invoices for payment of maintenance equipment.
•Creates and updates spreadsheet reports on construction and maintenance project information and status, including historical data.
•Creates and updates list of all Division of the State Architect project approval numbers and approval dates.
•Follows through to insure that all procedures are followed and DSA approval is received for projects.
•Performs other related duties as assigned.
Minimum Qualifications

1. Graduation from an accredited college or university and three (3) years of experience assisting, directing or coordinating major capital construction programs, facilities maintenance, sustainability programs or a closely related field; or an equivalent combination of training and/or experience that could likely provide the desired knowledge and abilities.
2. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
Desirable Qualifications

1. Knowledge of:
•Laws, regulations, rules and practices related to community college facilities planning and construction
•Research and analytical methods
•Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (Microsoft Word, Excel and PowerPoint) and the Internet
2. Ability to:
•Communicate effectively, both orally and in writing
•Compose reports that are grammatically correct and well written
•Establish and maintain cooperative relationships with others
•Provide accurate and complete information as requested
Environmental Demands

* occasional work performed alone
* constant work around and with people
Other Requirements

PHYSICAL REQUIREMENTS
* occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
* occasional lifting and carrying up to 15 lbs.
* occasional pushing and pulling up to 20 lbs.
* occasional twisting of body
* occasional use of manual dexterity
* occasional use of tactile acuity
* occasional use of visual acuity from a distance, with depth, and for color
* frequent work at a rapid pace
* frequent reaching, high, low, and level
* frequent audio acuity at all ranges, including speech
* frequent visual acuity for reading
* constant sitting
* constant use of clear oral communication
Tools & Equipment Used
•Standard Office Equipment.
Application Deadline Date
May 7, 2024

Open Date
04/10/2024

First Review Date
Special Instructions to Applicants

APPLICATION PROCEDURES
1. Required documents will include:
•Current resume of experience, formal education/training and qualifications.
•Copies of supporting credentials, if applicable.
•Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.