PE Management Group is a real estate investment and management company that has many properties and business entities throughout the state of California. Properties include commercial and residential real estate. The company also owns and manages several different hospitality and attraction entities.

PE Management Group located in Rancho Santa Fe is looking to hire an Administration Assistant for the Residential Department! If you are interested in getting your foot in the door with leasing, transactional sales, and marketing for residential properties, this is a great opportunity for you!

Our work environment includes:

• Casual work attire
• On-the-job training
• Company perks/discount to Belmont Park, Lakehouse Hotel and more!
• 401K Retirement Program
• Health, Dental, Vision, Life and Ancillary (Accidental, Hospital and Critical Illness) Benefits
• Growth opportunities!

Responsibilities

• Greet prospects and complete showings
• Demonstrate community and apartment/model and apply product knowledge to client’s need by communicating the features and benefits; close the sale.
• Update availability report, process applications for approvals. (i.e., credit check, rental history, etc.) Submit processed applications to the Property Manager for approval. Follow up with applicant regarding status.
• Ensure apartment is ready for resident to move-in on agreed date.
• Immediately follow-up on prospects that did not close and attempt to close sale again. If unable to help prospect, refer them to sister communities to meet prospect’s needs.
• Secure new resident’s signature(s) on appropriate paperwork prior to move-in
• Monitor renewals. Distribute and follow-up on renewal notices.
• Distribute all company or community-issued notices.
• Assist with HOA violations, correspondences and meeting preparation
• Input invoices for billing and monitor budget
• Operate computers programmed with accounting software to record, store and analyze information.
• Understand the Apartment Association lease and contracted credit report application.
• Accept rental payments and post rents to the computer.
• Comply with federal, state and company policies, procedures and regulations.
• Record monies collected and prepare bank deposit slips on an on-going basis.
• Ensure that all proper and legal documents are received, current, accurately verified and entered into the computer from new vendors, prior to payment being processed.
• Communicate with Property Managers regarding accuracy of invoices received; that purchase orders are attached and invoices are coded correctly, according to company procedures.
• Ensure that all invoices received from the properties are approved, entered and paid within a timely manner.
• Assist in lease transactions by typing leases, gathering applicant’s history and credit approvals.
• Assume Property Manager’s duties/authority in absence of immediate supervisor in accordance with company and community guidelines.
• Additional responsibilities as needed

Skills

• Preferred Real Estate License
• Hands-on experience with spreadsheets and financial reports.
• Well organized.
• Associate’s degree or relevant certification is a plus.

Must be able to have a flexible work schedule, including weekend availability.