Draft and/or review and revise corporate governance documents for U.S
and non-U.S
legal entities, including, board and shareholder resolutions, annual general meetings, by-laws, certificates of incorporation or their equivalent, proxies and powers of attorneys, and other associated documentsRequires working effectively with both business units, corporate and central functional groups and outside third parties, including law firms and other global service providersManage changes to directors, officers, addresses, etc
for the global subsidiaries and branchesAssist and support the teams in the Finance, Treasury, Tax and other functional groups with special projects, including restructurings, recapitalizations, dividend declarations, treasury agreements / documents and updates to banking authoritiesArrange for document notarizations and apostilles/authentications; obtain good standing certificates, company extracts and similar documentsTimely update and maintain subsidiary and affiliate database system (GEMS)Maintain minute books, Director/Officer lists, shareholder registries and other corporate recordsAnalyze processes, recommend improvements, and develop and implement policies and proceduresPromptly and completely respond to internal and external information and document requests regarding business entitiesAssist with MA&D and post-acquisition integration activitiesPrepare delegations as requested by the businesses and various central functional groupsPrepare documents to show passage of resolutions, incumbencies, signature authorities, etc
as requested by internal customers, service providers, and other outside third partiesPrepare and/or review government filings for both U.S
and non-U.S
subsidiaries and branches, including acting as a key contact in the preparation and filing of annual U.S
state reportsAssist with other projects as needed, including some administrative tasks, such as document storage, data updates and tracking, and any other tasks as may be required within Entity ManagementLiaise with and negotiate alternative fee arrangements with outside law firms and other service providers, review invoices, and submit for approvalBachelor's degree and 8 years of prior relevant experience ORAdvanced Degree in a related field and minimum 5 years of experience or in absence of a degree, 12 years of relevant experience is requiredPrior experience in an international corporation or law firm overseeing multiple global legal entitiesAppointment as a Notary Public in State/County of hire or the ability and willingness to obtainComputer skills including prior database experience