Position Title: Central Office Accounting Support - PO

Salary Schedule: PCSD Classified

Department: Business Services

Job Code: 243101

Reports To: Business Services Coordinator

Work Schedule: Annual/8 hr.

Grade/Level: BSACT

FLSA: Non-Exempt

Primary Function: Oral and written communication skills. Correct English usage, grammar, spelling, punctuation, and vocabulary. Interpersonal skills using tact, patience, and courtesy. Record-keeping and report preparation techniques. Modern office practices, procedures, and equipment. Maintain records and files.

Office Environment

Dexterity of hands and fingers to operate a computer keyboard

Constant Interruptions

Hearing and speaking to exchange information

Seeing to read a variety of materials

Sitting for extended periods of time

Bending at the waist, kneeling, or crouching to file materials

Minimum of a high school diploma or GED

Must possess strong computer, typing, bookkeeping, and analytical skills

Excellent communicator

Ability to maintain confidentiality

Review, receive into system, and process purchase orders and invoices for payment, sending overages to purchasing for approval

Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents

Monitor/process accounts payable email account for invoices and other vendor correspondence

Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors

Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment

Review problems with supervisor

Monthly review and resolution of open purchase orders listed on report

Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule

Assist in implementation of accounts payable process improvements as needed

Back up and assist with other departmental responsibilities as needed

All other duties and responsibilities that may be required or requested to ensure prompt and accurate service in the accounts payable department and maintain a steady workflow

All other duties assigned by the Superintendent or designee