TITLE/GRADE: Administrative Specialist 1 (NY HELPS) / SG-18

HIRING RATE: $65,001 to $82,656

WORK LOCATION: Regional Administration – Business Office

Keewaydin State Park

45165 NYS Route 12

Alexandria Bay, NY 13607

REGION: Thousand Islands

NEGOTIATING UNIT: PEF, NU05 (Professional, Scientific & Technical Services Unit)

JURISDICTIONAL CLASS/ITEM#: Competitive / Item # 9505

TYPE OF APPOINTMENT: Contingent Permanent

WORK SCHEDULE: 37.5 hours/week – Weekdays

DUTIES AND RESPONSIBILITIES:

Duties include but are not limited to:

• Assist in preparing and administering the annual budget and financial plan using the Budget Expenditure Tracking System and monitor expenditures for all funding sources.
• Manage the purchase of good and services to include requisitions, purchase orders, receiving reports, contracts, direct pay and all P-card purchases.
• Review Requests for Quotes and train staff on proper purchasing procedures.
• Oversee and assist with energy tracking.
• Approve purchases and requisitions using the Statewide Financial System.
• Supervise support staff within the Business Office in all aspects of purchasing and procurement.
• Monitor revenue and expenditures related to a variety of program accounts.
• Provide training to new employees.
• Perform other duties, as assigned.

MINIMUM QUALIFICATIONS:

NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive, and the official probationary period will begin.

At a future date (within on year of permanent appointment), it is expected that employees hired under the NY HELPS program will have their non-competitive employment status converted to competitive status without having to complete an examination. Employees will then be afforded with the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotional examination for which they are qualified.

Non-Competitive Minimum Qualifications:

For Administrative Specialist Trainee 1, SG-NS: You must have a bachelor’s degree* or higher.

For Administrative Specialist Trainee 2, SG-NS: You must have a bachelor's degree* or higher and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

For Administrative Specialist 1, SG-18: You must have a bachelor's degree* or higher and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at https://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

**Professional Experience must be performing the duties of the full performance level position. If verifiable, we will accept and prorate appropriate part-time and volunteer experience.

Substitution: A Juris Doctor, master’s or higher degree in a field related to the position being filled may substitute for 1 year of experience. Hiring agencies have discretion in determining whether a degree is related to the duties of the position.

Competitive Minimum Qualifications:

Appointment from an Eligible List:

Candidates may qualify for permanent competitive appointment if reachable from the appropriate Civil Service eligible list.

Reassignment:

Current Office of Parks, Recreation and Historic Preservation employees with one year of permanent, contingent-permanent, or 55 B/C service as an Administrative Specialist 1, Trainee 1 or Trainee 2. If you have less than one year, you must be currently reachable on the Administrative Specialist 1 eligible list for the Alexandria Bay location.

70.1 Transfer Qualifications:

One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be similar by Civil Service.

52.6 Transfer Qualifications:

One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be administrative by Civil Service.

70.4 Transfer Qualifications:

Current New York State employee with one year or more of permanent, contingent-permanent, or 55 B/C service in a position allocated to Grade 11 or higher and who has passed the PCO exam and has a bachelor’s degree* may be eligible for appointment.

Note: 70.4 candidates must NOT have failed the most recent PCO exam.

Subsequent 55 B/C Transfer Qualifications:

A subsequent 55 B/C appointment may be considered if you have one year of permanent, contingent-permanent, or 55 B/C service in a position allocated to Grade 11 or higher and have a current Civil Service 55 B/C approval letter.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

55 B/C Qualifications:

Individual certified eligible for the 55 B/C program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are:

For Administrative Specialist Trainee 1, SG-NS: You must have a bachelor’s degree* or higher.

For Administrative Specialist Trainee 2, SG-NS: You must have a bachelor's degree* or higher and one year of professional experience** providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

For Administrative Specialist 1, SG-18: You must have a bachelor's degree* or higher and two years of professional experience** providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at https://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

**Professional Experience must be performing the duties of the full performance level position. If verifiable, we will accept and prorate appropriate part-time and volunteer experience.

Substitution: A Juris Doctor, master’s or higher degree in a field related to the position being filled may substitute for 1 year of experience. Hiring agencies have discretion in determining whether a degree is related to the duties of the position.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

OPERATIONAL NEEDS:

• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Must be proficient with Microsoft Office including Excel and Word.
• Must have working knowledge of State financial programs and databases, effective budgeting and finance practices including State Financial System (SFS) Budgets Overview and SFS Analytics.
• Must possess strong organizational and communication skills.
• Must be able to effectively supervise staff.

BENEFITS:

Generous benefits package, worth approximately 65% of salary, including:

Paid Time Off:

• PEF: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• Three (3) days of professional leave annually to participate in professional development.

Health Care Benefits:

• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits:

· New York State Employees’ Retirement System (ERS) Membership

· NYS Deferred Compensation

· Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds

· Public Service Loan Forgiveness (PSLF)

• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

TO APPLY:

If are interested in being considered for this position, you can obtain an Employment Application from your local park office, your region’s administrative headquarters, download an application from the NYS Office of Parks, Recreation and Historic Preservation website at https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1ThousandIslands.pdf

All qualified persons are invited and encouraged to apply. If you are interested in this vacancy, please forward your application and resume, and 3 supervisory work-related references to TI.employment@parks.ny.gov with the Subject line “Administrative Specialist 1 – Regional Office” or mail your application, resume, and references to: Peyton A. Taylor, Regional Director, Keewaydin State Park, P.O. Box 247, Alexandria Bay, NY 13607.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and operational needs for the position.

Job Type: Full-time

Pay: $49,363.00 - $82,656.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Alexandria Bay, NY 13607 (Required)

Ability to Relocate:

• Alexandria Bay, NY 13607: Relocate before starting work (Required)

Work Location: In person