The Billing Lead is responsible for the timely preparation of bills and invoices, the calculation of sales tickets and charge slips, and verification of billing with accounts receivable ledger for US Supply Corp. Processes changes in information system to support accurate and efficient billing process and financial close. Responsible for resolving billing issues regarding customer setups and billing corrections.

Major Responsibilities:

• Generates and sends out inventory information to each branch for weekly ordering. Process orders received from other branches.
• Generates electronic billings in electronic billing system.
• Ensure accurate electronic billings are sent to customer on a timely basis
• Troubleshoot billing issues with customers and suppliers
• Retain billing information in an organized for quick audit selections
• Assist customers with accounts and inquiries
• Provide mentorship and oversight for billing specialist
• Manage credit and rebill process for efficient billing
• Orders and prints tank and drum product labels
• Work closely with IT to ensure billing interface with various system has run without errors
• Help with month-end closing process to ensure all monthly bills have been processed.
• Participating in general staff meetings, other internal meetings, and serving on committees as may be applicable to department functions, organizational development or as directed by the Office Manager.
• Provide to Support to AR and AP team for billing related issues
• Reviews and assesses department processes and procedures. Analyze job functions for optimum efficiency and develop new work processes as necessary.
• Employee must demonstrate safe work and risk management practices. Attend monthly safety and security meetings and sign the attendance sheet. Report all safety and security issues. Report and process all employee and/or customer incidents or unsafe acts in accordance with SPF Energy’s policy and procedure.
• Employee is expected to set priorities and meet deadlines. Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, informing and coordinating with others as expected. Employee is accountable for ensuring the technical accuracy of their work and maintaining good working relations, both internal and external to SPF Energy. Self-direction and motivation are also expected.
• Must meet performance expectations. Must complete all duties as assigned.
• Adhoc billing related requests as needed

Qualifications:

• High School diploma or GED.
• Minimum of 1-2 years of accounts receivable/payable or bookkeeping experience
• Must possess strong analytical skills and accurate data entry skills
• Ability to process large amounts of work under tight deadlines
• Excellent customer service skills
• Excel in a team environment
• Strong communication (oral & written), presentation & listening skills
• Knowledge of basic bookkeeping and accounts receivable.
• Technical proficiency with MS applications (Outlook, Excel) and other computer software (Internet, POS Systems, etc.).
• Demonstrated ability to multi-task in a fast-paced environment and maintain confidentiality.
• Strong planning & organizing, analytical Skills

Work is performed in a general office environment (prolonged sitting/eye strain from computer use, deadlines, indoor air quality/temperatures, lighting, etc.)

Experience

• 1 - 2 years: Accounts receivable/payable or bookkeeping experience

Education

• High School Diploma or better