CE Summer High School Registrar I - Session I & II - Community Education

Location: Horizon High School

Temporary/Timesheet position, 5 hours/day

Grade 14, $15.63/hour

Monday - Friday, 7:30 a.m. - 12:30 p.m.

Session Dates

Session I: 5/30/23 - 6/16/23

Session II: 6/19/23 - 7/7/23

Purpose Statement

The job of Registrar I is done for the purpose/s of assisting with registering of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and when time permits, providing general clerical support to site administrators.

This job reports to School Administration.

Essential Functions

Assists administrator in developing the master class schedule for the purpose of ensuring student course and class size requirements are accurate.

Informs appropriate personnel of possible student course deficiencies and retentions (e.g. administrators, counselors, etc.) for the purpose of assisting in addressing student course requirements.

Interprets and inputs pertinent information from transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.

Maintains a variety of manual and electronic documents, files, and records (e.g. grades, transcripts, student information, balanced classes within negotiated limits, budget control for M & O account, up-to-date computer records on each student, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Performs enrollment and withdrawal activities for the purpose of complying with established requirements.

Prepares documents and reports (e.g. report cards, reconciled daily enrollment information, class schedules, student data reports, honor rolls, certificates, etc.) for the purpose of communicating information to other parties and/or agencies.

Processes a variety of documents and materials (e.g. withdrawals, records requests, letters of residency, grade changes, etc.) for the purpose of providing required information in response to requests from students, other districts, colleges/universities, and/or government agencies.

Responds to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents, students, etc.) for the purpose of providing information and/or direction.

Supervises students (e.g. student aides, student traffic, isolated students, etc.) for the purpose of ensuring activities are conducted in compliance with the program objectives and in a safe and positive learning environment.

Verifies student-related data (e.g. grades, information, etc.) for the purpose of ensuring the accuracy of the student records.

Other Functions

Performs other related duties as assigned (e.g. general clerical duties, answer telephones, back-up Administrative Assistant, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software and preparing and maintaining accurate records; customer service; screening telephone calls; using pertinent software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student enrollment, graduation and transfer; business telephone etiquette; codes/laws/rules/regulations/policies; office practices; recordkeeping and record retention practices.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. Problem-solving is required to identify issues and create action plans. Problem-solving with data requires independent interpretation of guidelines; and problem-solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; working with frequent interruptions; setting priorities; working under minimal supervision; working within time constraints; ability to read, write and communicate clearly in English.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 85% sitting, 10% walking, and 5% standing. The job is performed in a generally hazard-free environment.

Required Testing Certificates and Licenses

Pre-Employment Proficiency Tests:

Spelling, Mathematics, Filing and

Typing

Continuing Educ./Training

Clearances

Criminal Background Clearance