Vascular Access Coordinator coordinates patient scheduling and communication of activities in the surgery center. The Vascular Access Coordinator maintains patient charts, handles physician correspondence, answers telephones, manages patient flow, answers phones, communicates with dialysis units and supports revenue cycle functions by gathering insurance information, physician referrals, and insurance pre-authorizations. Responsibilities include:Coordinates all aspects of surgical care and testing services under the direction and supervision of the Practice Manager and physician(s) for the patients of the practice.Greet patients and visitors in a prompt, courteous and helpful manner. At each patient encounter, respond promptly to patients needs and listen with empathy both in person and on the telephone.Courteously interview the patient while never compromising the dignity of the patient’s surgical and financial needs.Surgeries are scheduled in a prompt, courteous, and helpful manner, and the schedule is maintained without conflicts and/or delays. The patient and their insurance information are logged, the insurances appointments are coordinated with physician’s calendar, and changes in the schedule are adjusted as needed.Appointments and surgical preparation information are communicated to and confirmed with patients.Ensuring all patients that are End Stage Renal Disease have functioning dialysis access prior to starting dialysis.Ensures pre-op procedure are followed with consistency, including completion of surgical package (including completion of consent forms and distribution to appropriate departments), schedule pre-surgery appointment with physician, ensure and coordinate medical clearance as needed. Obtains proper authorization from insurance companies.Coordinates required postoperative care under the direction of the provider.Accurately and timely completes reports for physicians, including dictation, consult letters, narratives, and other correspondence.Display cooperative interactions with others and accepts responsibility for what needs to get done. Perform a broad range of assignments with efficiency and accuracy and in a positive manner. Establish and review Center patient schedules (check for cancellations and add-on patients; pull patient charts and records as appropriate).Ensure timely interventional encounters are scheduled for patients in the appropriate venue.Open the access center daily.Perform administrative support activities such as correspondence, filing, faxing, mailing, etc. as necessary or assigned.Answer and route incoming telephone calls appropriately.Monitor, maintain, and order office supplies and equipment.Act as intermediary for physicians and referring facilities, ensure procedure results and reports are forwarded to the dialysis units and/or referring physician.Ensure referral and medical record information is available prior to patient admission.Verify patient insurance and obtain referrals and authorization if required by payer.Schedule dialysis treatments for patients and transportation if needed.Forward billing information to RCM department.Maintain patient confidentiality; know and adhere to all HIPPA regulations.Consistent, regular, punctual attendance as scheduled is an essential responsibility of this position.Perform other duties and responsibilities as required, assigned, or requested, including but not limited to:Work overtime with little or no notice as needed.Work in other centers as needed.Attend team meetings, phone conferences, and training as needed.Know, understand, and follow teammate guidelines, employment policies, and department or company procedure.Know, understand, and comply with all Center policies and procedures.Qualifications:High school diploma or equivalent required.MA certification preferred.Minimum 2 years’ experience in a healthcare or medical billing office required demonstrating:Understanding of medical terminology.Experience verifying insurance with Medicare, Medicaid, and commercial payers.Experience in obtaining pre-authorizations and/or referrals from insurance carriers.