Welcome to the forefront of skincare innovation! Are you ready to embark on a radiant journey as our newest Office Manager in Dermatology? Join our dynamic team where each day is filled with excitement, innovation, and a commitment to helping our clients glow with confidence! As the heartbeat of our practice, you'll be at the helm, ensuring smooth operations and creating a warm, inviting atmosphere for both our patients and colleagues. Get ready to dive into a world where every interaction is an opportunity to make someone feel their best. If you're passionate about skincare, thrive in a fast-paced environment, and are ready to elevate your career to new heights, then this is the perfect place for you to shine! Our success is driven by the talented, motivated people who join our team across a range of positions - from front line to corporate roles. As part of our team, you have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Apply Now!

Essential Duties and Responsibilities:

The Office Manager will organize and coordinate office administration and procedures in our Sarasota office, in order to ensure organizational effectiveness, efficiency, compliance, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation. Our ideal candidate will have prior experience in a medical office as both a manager and medical assistant.

Essential Functions

• Ensure proper collections for services rendered, copays, deductibles, co-insurance and balances.
• Manage/correct employee timecards and PTO.
• Maintain the staffing schedule for office location.
• Oversee IT within office location and provide low-level basic IT support.
• Coordinate and oversee all maintenance for office location.
• Inventory and order all supplies, products and materials for office location.
• Monitor and evaluate office facility continually including maintaining any licenses with expirations, timely updating of marketing materials and monthly specials, OSHA and HIPAA regulations and updates, biohazard regulations and annual inspections.
• Ensure that all employee manual guidelines are followed by employees and enforce as necessary.
• Partner with HR to maintain office policies as necessary.
• Facilitate events including cosmetic events, staff and holiday events, etc.
• Provide backup as an MA as needed.

Education:

• Associates or Bachelors degree highly preferred; but may be substituted for Managerial Office experience.
• High School Diploma or equivalent

Experience:

• Previous experience in the Dermatology field preferred
• Familiarity with electronic medical records (EMR) or a willingness to learn
• Knowledge of patient charting
• 4 plus years’ experience working in a medical office
• Excellent written and verbal communication skills
• Strong attention to detail and well organized
• Ability to manage multiple tasks
• Knowledgeable of OSHA and HIPAA compliance
• Knowledge of medical/dermatology terminology and abbreviations preferred.

Physical Requirements:

Must be able to spend a great deal of the day walking, standing, moving and manipulating equipment, as well as lifting and moving objects, equipment and supplies. It is reasonable to anticipate lifting 20-25 pounds in any given day.

Excellent Benefit Package Includes:

• Competitive pay
• 401k with company match
• Health, Dental, Vision
• Employer HSA contribution
• Life Insurance
• Tuition Reimbursement
• Great PTO and Holiday policy

Experience

• 2 year(s): Dermatology experience
• 2 year(s): Medical Office experience
• 2 year(s): Knowledge of accounting, data and administrative management practices and procedures.

Skills

• Customer service skills
• Managing conflict
• Multi-tasking
• Medical knowledge

Behaviors

• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well