Join our dynamic and fast-paced hedge fund company as a Secretary . This role is designed to start as a temporary position with the potential to become permanent based on performance and business needs. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. This is an excellent opportunity to become a crucial part of our team and contribute to our continued success.

Administrative Support:

• Perform general office duties such as answering phones, managing emails, and handling correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Prepare and distribute meeting agendas, minutes, and other related documents.

Document Management:

• Maintain and organize both physical and electronic files.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Ensure confidentiality and security of sensitive information.

Client Relations:

• Act as the first point of contact for clients, visitors, and external stakeholders.
• Handle inquiries and provide information in a professional and courteous manner.
• Facilitate communication between clients and relevant internal departments.

Office Management:

• Order and manage office supplies and equipment.
• Coordinate office maintenance and repairs as necessary.
• Ensure the office environment is clean, organized, and conducive to productivity.

Special Projects:

• Assist with special projects and initiatives as directed by senior management.
• Conduct research and gather data for various projects and reports.

• High school diploma or equivalent required; Associates or Bachelors degree preferred.
• 3 plus years' experience as a secretary or administrative assistant, preferably in the financial services industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Discretion and confidentiality.

Additional Information:

• Work Schedule: Full-time; exact hours to be determined. On site 5 days a week.

Compensation Range: up to $50k

• Benefits: Eligibility for benefits will be reviewed upon transition to a permanent role.

#IND1