Our Company:

Pacific Tusk Builders is a general contracting firm located in Newport Beach, CA. PTB works with architects, brokers, asset managers and clients in constructing commercial offices throughout California. Our services range from design-build construction and project management to value-engineering and consulting.

With happy clients ranging from household names like Microsoft, Nickelodeon and USC, PTB has the experience and vision to create truly custom spaces our clients can be proud of.

Job Summary:

The Project Administrator will provide a broad range of administrative support functions for project managers, which include coordinating communications between subcontractors, clients, field and office and managing construction documentation.

Key Responsibilities:

• Assist in research and preparation of bids and proposals.
• Issue and track invitations to bid.
• Coordinate project documentation, including contracts and compliance records, and provide assistance with document reviews.
• Manage and distribute bid-related documents and job set-up documents.
• Prepare and distribute AIA and related owner contracts.
• Issue and track subcontract change orders and purchase orders and update budget reports.
• Request and review subcontractor insurance and contractor’s licenses.
• Review and process subcontractor billings and follow-up on any problems related to orders and invoicing.
• Coordination and scheduling of field labor.
• Prepare and distribute meeting minutes.
• File project documents.
• Create Project Closeout Manual.

Experience and Skills:

• Prefer at least two years of experience as a Project Administrator, Project Coordinator or similar role. Construction background and familiarity with AIA documents preferred.
• High school diploma or equivalent required. Associate's degree or some college credit in a related field preferred.
• Proficient in Word and Excel and comfortable working with other office software.
• Ability to organize multiple projects and prioritize tasks.
• Exceptional written and verbal communication skills.
• Familiarity with construction project plans and specifications.
• Attention to detail and a proactive attitude.

Job Type: Full-time

Pay: $26.00 - $36.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Construction administrative: 2 years (Preferred)

Work Location: In person