Non-Exempt Hourly Position

Reports to Human Resource Director

Located at Administrative Office - Cookeville, TN 7:30am-4:00pm

Qualifications

• Minimum high school diploma or its equivalent (some college and training experience preferred)
• Experience in general office work
• Attend and successfully pass mandatory agency orientation and state-mandated training courses
• Interface well with all departments of the Agency
• Multi-task a must
• Proficient, working knowledge of commonly used computer programs (i.e., Microsoft Office, Excel, Word, Access, Publisher, etc.)
• Excellent verbal written communication skills
• Demonstrated enthusiastic tone and quality of voice
• Detail oriented
• Self-directed
• Organized
• Good time management skills

Primary Responsibilities

Perform receptionist and clerical related functions to ensure operations flow smoothly. Prepare and distribute correspondence and reports as assigned. Serve as a resource for internal and external customers.

• Coordinate all CPR/1st Aid training and recordkeeping
• HSI CPR and First Aid Train-the-Trainer and monitor certification compliance of HSI instructors
• Assist Trainers with equipment for live CPR classes as needed
• Provide first contact receptionist duties via phone or in person
• Provide clerical support as needed
• Provide event/meeting set up and refreshments as needed
• Assist Family Support with business cards, brochures and newsletters as needed
• Maintain Photo Permissions for Persons Supported and Current Employees
• Maintain copiers and phones (including main greeting)
• Maintain supplies, repairs and renewal of postage machine
• Maintain reports and files as required by TDOT
• Coordinate mail pick-up, distribution and delivery
• Distribute faxes and fax confirmations
• Distribute All Staff Memos
• Maintain hard copies of Admin Policy & Procedure manual & Admin Forms manual & send to designated IT person for updating website
• Maintain & update New Hire Orientation Binders as needed
• Run Monthly required screenings on current employees and contracted employees
• Run Annual required screening on current employees in February (no later than 1 year from last date ran)
• Assist Recruiter with new hire screenings and reference checks as needed
• Safeguard and maintain confidentiality of Agency records
• Coordinate, distribute, collect and tally all agency surveys (i.e. Family, Employee Engagement, and Consumer.)
• Mailings, etc. for sympathy/retirement/illness/birthday/service anniversary/etc. cards
• Maintain training/meeting room schedules
• Maintain and update Org Charts, Position Lists, and Phone Lists of staff for administrative use
• Develop/maintain Agency brochures and business cards and stationary
• Order office supplies for Admin and assist and approve county orders from Staples
• Create and publish agency monthly newsletter for distribution
• Agency Facebook Administrator with specified IT person
• Other duties as assigned

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Cookeville, TN 38506 (Required)

Ability to Relocate:

• Cookeville, TN 38506: Relocate before starting work (Required)

Work Location: In person