PWGC is seeking an engaging and motivated front desk office assistant to join our team. Must have excellent oral communication skills, attention to detail and ability to work with all members of our team. Light Human Resources background is a plus. Must know MS Office and have the ability to multitask and remain calm under pressure.

BASIC FUNCTION

Receptionist duties but primarily overall office administration support.

General Office Responsibilities

• Answer, route, and screen all incoming calls and distribute messages to appropriate team members in a timely manner; receive faxes and distribute to appropriate employees
• Assist Administrative Manager with office functions for all staff
• Assist with setting up annual medicals for new and current staff monthly
• Ensure conference rooms, training room, and reception area are ready for client and team meetings; greet visitors
• With Administrative Manager, coordinate Special Events (summer and holiday parties, internal celebrations)
• Maintain inventory of PWGC Polo/T-shirts/Cap Hats/Hard Hats, etc.
• Manage internal raffles (e.g., LI Ducks tickets, etc.); maintain birthday, anniversary, and phone lists
• Manage PWGC business cards/envelopes/labels/engineering spreadsheets/professional stamps accounts
• Request proper Insurance Certificates from insurance companies for all projects as requested by staff
• Arrange travel as requested

HR RESPONSIBILITIES

• Schedule candidates and staff for job interview
• Prepare new hire package including safety items/company supplied items and office orientation and assist in onboarding process as required
• Assist with new employee paperwork
• Maintain I9 Forms
• Maintain annual EEO/AAP Compliance Reports and other compliance related reporting
• Maintain and archive old personnel files
• Keep all employee training/certifications current
• Distribute and track annual Preventing Sexual Harassment training annually as mandated by NYS

QUALIFICATIONS

• High School Diploma with 3 years of relevant experience or
• Associate degree with 1 year of relevant experience or
• Bachelors degree

NICE TO HAVE

Experience within HR or a degree in HR

KNOWLEDGE/SKILLS:

MS Office. Strong ability to effectively communicate technical information to all types of people, both verbally and in writing; multitask and coordinate confusing and often conflicting priorities; strong communication, decision-making, analytical, problem solving organizational and interpersonal skills

This position is part-time, 9am-3pm.

Salary Range: $20-$24 per hour DOE
Equal Opportunity Employer/Veterans/Disabled