Job Title: Director of Materials Management Department: Materials Management

Reports to: Executive VP, Finance Revision Date: 1/23/2024

Grade Level: 32 Status: Exempt

Job Summary:

Primary responsibility is the management and supervision of the evaluation, procurement, storage, and distribution of all supplies and equipment. The Director will oversee the daily operations of the Purchasing Office, Storeroom, and coordinates Group Purchasing

Organization (GPO) contracts and the Materials Management information system.

Directs and formulates procedures and policies to make certain materials and equipment are available and delivered when needed. Ensures compliance to our policies and procedures and participates in performance improvement opportunities.

Duties/Responsibilities:

• Directs and manages (either directly or through subordinate supervisor) operations of the Materials Management department including:
  • Oversees the centralized procurement of all supplies, equipment and services including those purchased directly by departments.
  • Oversees the storage and distribution of supplies and equipment throughout the organization
• Management of the GPO purchasing program including:
  • Maintain in depth knowledge of GPO purchasing program and solid knowledge of other GPO product category programs.
  • Supports, manages and ensures compliance to the hospitals commitment with its GPO.
  • Ensure optimal participation in GPO agreements to maximize price savings, rebates, group redistribution and commitments
  • Ongoing supply contract reviews and approvals
  • Ongoing communication with GPO and development of annual cost savings goals
• Monitors perpetual inventory control system throughout the facility. Establishes par levels for inventory items as necessary.
• Directs and manages information systems usage supporting Materials Management functionality; ensuring user security, access and scope of function is in compliance with Health and Hospital policy.
• Directs and manages record storage pertaining to the purchase, distribution, disposal of all, equipment, supplies and materials in compliance with Federal, State and local laws.
• Provides cost-benefit analysis to substantiate decisions in medical \ surgical product selection.

• Provides cost-benefit analysis to substantiate decisions in capital equipment product selection, Capital Budget purchasing time frames, GPO inclusion, and delivery.
• Coordinate the standardization of supplies and equipment within the organization
• Performs contract reviews for purchased service contracts and provides feedback to departments and/or vendors in connection with organizational contract policy.
• Performs service provider requests for proposal as necessary for departments.
• Develop and maintain good working relationships with customer departments, the management team, and medical staff. Orient new leadership team members on purchasing policies and practices.
• Preparation of the annual departmental operating and capital budgets; operates each function within the approved budget.
• Other duties as directed by the Executive VP, Finance.

Education and Experience:

Bachelor’s degree in Business, Healthcare or related field preferred. Seven years of progressive experience in management, logistics, supply chain, or healthcare

Working Conditions:

Ability to coordinate multiple demands on time. General office setting. Experience working with Microsoft Office suite products and materials management information systems.

Pay Range: $95,000-$110,000/annual

Employee salary is based on commensurate experience and other qualifications.

The mission of Oswego Health is to provide accessible, quality care and improve the health of residents throughout Oswego County. As a nonprofit healthcare system that was established in 1881, Oswego Health is proud to continue to be one of Oswego County’s largest employers. More than 1,200 employees spread throughout its 17 locations, work for the Oswego Health system, which includes the 164-bed community hospital with a brand new Medical Surgical Unit, a 32-bed state-of-the-art psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community. The health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services; and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. In addition, Oswego Health includes the Oswego Health captive professional corporation, Physician Care P.C., providing physician services in orthopedics, cardiology, ENT, gastroenterology, breast care, audiology, general surgery, bariatrics, and primary care.

EQUAL EMPLOYMENT OPPORTUNITY

Oswego Health is committed to providing equal opportunity in all employment-related matters, without regard to race (including traits historically associated with race), creed, color, religion, sex/gender, national origin, age, marital or familial status, disability, pregnancy-related condition, sexual orientation, gender identity, gender expression, transgender status, citizenship status, ancestry, arrest/conviction record, military or veteran status, domestic violence victim status, genetic predisposition or carrier status, reproductive health decision making, relationship or association with a member of a protected category, or any other legally protected characteristic. Decisions affecting your position including, but not limited to, recruitment, hiring, placement, promotion, transfer, compensation, benefits, training, tuition assistance, leaves of absence, disciplinary action, layoff/recall, and terminations will be made in accordance with this policy.