Project/Program Manager IV
05/15/2024 - 11/07/2024
800 NE Oregon St Portland, Oregon 97232
Note: Key Person will be required to telecommute with potential of
onsite meetings in Portland, Oregon.
Scope:
Key Person shall be embedded within the Oregon Immunization Program and
work in the Project team with the OIS Senior Project Manager. Key Person
will provide Project Management Services and Deliverables to OIP to meet
the Project goals summarized below.
OIS seeks a Project/Program Manager IV to provide expert support in
Microsoft Office 365 for the OIP ALERT IIS Replacement Project.
OIP's ALERT Immunization Information System (IIS) is a confidential,
population-based, computerized database that records all immunization
doses administered by participating providers in Oregon. Approximately
90% of all Oregon immunizing providers participate in ALERT IIS. This
system is a powerful tool for managing immunization records and
supporting healthier communities. ALERT IIS is used for clinical
decision making and public health interventions. We have learned in the
COVID-19 pandemic that to fight systemic bias we must ensure individuals
have access to their own immunization data and that more partners are
interested in accessing these data to assist the people they serve.
A new platform for ALERT IIS will be more robust by combining
functionality from both Immunization Record Information System (IRIS)
and Partner Organization System Tracking (POST) and will include lessons
learned from the pandemic to better address emerging events by including
consumer access modules and Race, Ethnicity, Language, and Disability
(REALD) and Sexual Orientation and Gender Identity (SOGI) data elements.
IRIS is a system used to issue exclusion orders and collect statistics
for reporting immunization and exemptions rates for schools and
children's facilities statewide. IRIS creates a grant required report
that is submitted annually to the Centers for Disease Control and
Prevention (CDC). IRIS provides a mechanism for local public health
authorities (LPHA) statewide to meet reporting requirements and laws
laid out in Oregon Revised Statutes 433.235 to 433.284 as well as in
Oregon Administrative Rules to . OIP plans to
retire IRIS and integrate most functionality into the new ALERT IIS
system.
POST and ALERT IIS are interoperable and share organization-level data.
POST is primarily internal facing and is leveraged to collect
information about providers participating in OIP programs and is used by
most OIP program staff and includes email integration. An external
component provides online access to partners to enroll in OIP programs
and manages the annual recertification for immunization providers for
the Vaccines for Children (VFC), Vaccines for Adults (VAP) partners.
Immunizing providers access ALERT IIS for clinical decision making and
can also use built-in functionality to generate a variety of reports on
their patient population. They can run reminder recall reports and
notices of patients who are current or past due on immunizations.
Additionally, ALERT IIS provides schools and childcare centers with
on-line access to students' immunization records and simplifies the
enrollment process for parents to comply with Oregon statutes.
Immunization Quality Improvement for Providers (IQIP) is another
critical CDC program that supports immunization providers and state
immunization programs. The IQIP program is an evidence-based continuous
quality improvement process that uses ALERT IIS data for improving
immunization rates and practices at the provider level. IQIP serves to
assist and support health care providers by identifying opportunities to
improve vaccine uptake and to help motivate providers to try new
vaccination service delivery strategies and incorporate changes into
their current practices.
During large outbreaks, ALERT IIS plays a critical role in responding to
vaccine-preventable diseases, such as the COVID-19 pandemic. In addition
to use by medical providers, ALERT IIS also provided vaccination
information to a wide variety of interested parties to help meet their
needs and pandemic vaccination data to and from ALERT IIS and was one of
the biggest drivers of system growth in the last 2 years.
Key Person shall:
- The Key Person will specifically focus on developing and
refining project planning and scheduling to increase efficiency and
accuracy.
- Project management and assistance with completing project
deliverables for ALERT IIS
- Liaise with OIS technical support team.
- Update planner with new tasks based on input from OIP
project team.
- Manage multiple complex and detailed schedules.
- Maintain timelines, milestones, and critical paths.
- Monitor and control programs to assure timely completion.
- Schedule and conduct stage gate review meetings with OIP
team.
- Advise on and escalate key issues that impact the schedule.
- Ensure all resources are allocated to the appropriate
tasks.
- Produce resource capacity reports (identify all resources
that are over-allocated and under-utilized)
- Devise ad hoc reports that will be needed for senior
management to make informed decisions.
Required skills and experience:
- Office 365
- Tableau
- Prior state government experience
- Project Management
- Exceptional communication skills
- Ability to work effectively remotely.
- In addition, the ideal candidate will have skills and experience in:
- WSDL Language
- General knowledge of HL7 at minimum; desired HL7 immunization
profiles
- Proficient in Visio; Process Mapping
Please provide me below information:
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