1 Contract Processor Job in Oneida, WI
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Oneida Nation is Hiring a Contract Processor Near Oneida, WI
SALARY::$19.16/Hr. (NEGOTIABLE)
(Employees will receive 5% below the negotiated pay rate during their probationary status)
Non-Exempt
(Employees will receive 5% below the negotiated pay rate during their probationary status)
Non-Exempt
POSITION SUMMARY:
Responsible for the timely processing of all paperwork from proposal to final payment for the Oneida Nation’s construction & maintenance projects. Work closely with Division of Public Works (DPW) staff. Continuation of this position is contingent upon funding allocations
Responsible for the timely processing of all paperwork from proposal to final payment for the Oneida Nation’s construction & maintenance projects. Work closely with Division of Public Works (DPW) staff. Continuation of this position is contingent upon funding allocations
DUTIES AND RESPONSIBILITIES::
- Expedite the approval process for design service, construction, and maintenance contracts.
- Expedite final contract documents for review by Legal Department.
- Monitor, verify, and process contract change orders or amendments.
- Work with Central Accounting to set up budgets for Capital Improvement Process (CIP) projects.
- Work with Central Accounting to set up budgets for Building Maintenance & Repair Set-aside projects.
- Work with Central Accounting to process and maintain all project related accounts payable (A/P) and accounts receivable (A/R) invoices and payments.
- Review financial statements to ensure processing and distribution of expenses and purchasing as it applies to assigned project.
- Facilitate monthly billings of Engineering hours and record payments.
- Provide financial data/reports from the department’s Power 8 database as requested by supervisor.
- Maintain CIP project number list and assign new numbers as needed/required.
- Work with outside vendors and organizational entities in providing information or answering inquiries regarding contracts/payment status.
- Prepare and submit documentation to the Business Committee for approval/activation of budget funds and project documents.
- Network with pertinent areas on requests for directives, assignments, and projects. Follow up as it applies to the assigned project.
- Document Standard Operating Procedures (SOP) for all of the position’s responsibilities.
- Continually evaluate all departmental processes to identify potential process and efficiency improvements.
- Practice excellent customer service skills at all times to include, but not limited to, addressing customer and employee needs courteously and promptly.
- Process, classify, and maintain department master records/files on all department projects.
- Contribute to a team effort and accomplish related results.
- Adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
- Maintain strict department security, confidentiality, and quality to meet professional standards of the department, area, and division.
- The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT::
- Frequently walk and sit; occasionally stand, lift and/or move up to twenty-five (25) pounds.
- Work is generally performed in an office setting with a moderate noise level.
- A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
STANDARD QUALIFICATIONS::PREFERRED QUALIFICATIONS: :
Applicants please clearly state on the application/resume :if you meet these qualifications. :
- Skill in mathematics.
- Ability to inform and communicate verbally and in writing in diverse and challenging situations with the ability to process information effectively, identify and define problems and make objective decisions.
- Skill in business English, proper spelling, grammar, and punctuation.
- Skill in interpersonal relationships.
- Skill in operating computers and various word-processing, spreadsheets, and database software programs in a Windows environment.
- Ability to operate standard office equipment such as calculator, personal computer, copy and fax machine.
- Ability to deal with the general public and all employees with tact, courtesy, respect, objectivity, and maturity.
- Ability to work cooperatively and effectively as a member of a team under conditions that can be challenging due to strict deadlines.
- Skill in organizational management. This requires the incumbent to plan, organize and schedule priorities efficiently and effectively, meet strict deadlines and successfully cope with challenging situations and conditions.
- Maintain strict departmental security, confidentiality, and quality to meet professional standards of the department.
- Must be willing and able to obtain additional education and training.
- Must pass a pre-employment drug screening. Must adhere to the Nation’s Drug and Alcohol-Free Workplace Policy during the course of employment.
- Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements, Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing employment within the Oneida Nation’s Gaming Division.
- A valid driver’s license or occupational driver’s license, reliable transportation, and insurance are required. Must obtain a Wisconsin driver’s license or occupational driver’s license within thirty (30) days of employment if applicant has an out-of-state driver’s license. Must be authorized as eligible to operate a Personal vehicle under the Oneida Nation’s Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver’s eligibility as a condition of employment.
Applicants please clearly state on the application/resume :if you meet these qualifications. :
- Knowledge of the Oneida Nation structure/organization and two (2) years experience with the Oneida contract procedures.
- Experience with IBM Power 8 and Infinium software.
- Experience with On-Base.
MINIMUM QUALIFICATIONS::
Applicants please clearly state how you meet these qualifications on the application/resume.:ITEMS TO BE SUBMITTED::
Applicants please clearly state how you meet these qualifications on the application/resume.:
- Associate Degree in Accounting, Business Administration, or a closely related field; one (1) year successful billing/receiving experience, to include accounting procedures and processes, in a construction atmosphere, or closely related field; and/or equivalent combination of education and experience may be considered.
- Must provide a copy of diploma, license, degree, or certification upon employment.:
Job Summary
JOB TYPE
Full Time
SALARY
$73k-92k (estimate)
POST DATE
12/25/2023
EXPIRATION DATE
07/09/2024
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The job skills required for Contract Processor include Purchasing, Customer Service, Billing, Accounting, Process Improvement, Business Administration, etc. Having related job skills and expertise will give you an advantage when applying to be a Contract Processor. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Contract Processor. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Contract Processor positions, which can be used as a reference in future career path planning. As a Contract Processor, it can be promoted into senior positions as a Contracts Administration Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Contract Processor. You can explore the career advancement for a Contract Processor below and select your interested title to get hiring information.
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