Our finance team is looking for an experienced, detail orientated Accounts Payable/Payroll Coordinator. This person must be excited about learning new technology. This year we will be moving to a new payroll system and this person will be involved in the process.

Company Description
One Stop is a wholesale distributor for apparel, accessories, and decoration supplies to businesses in the imprintable sportswear industry. We employ nearly 200 people in our corporate office/distribution facility located in the Grand Rapids area. One Stop is a privately-owned company with a warm, casual environment and a reputation for attention to detail and dedication to continuous improvement in efficiency, cost effectiveness, and market penetration. Our success and steady growth can be attributed to outstanding employees who consistently deliver superior service to our customers.

Summary: This position comprises two core responsibilities: accounts payable and payroll. For accounts payable, the incumbent is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/ individuals. Maintains all payment or other transaction records. For payroll, the incumbent supervises the processing of payroll data. Organizes and reviews forms associated with federal, state, and local authorities, such as W-2s.

Essential Functions:

Accounts Payable:

· Handle all accounts payable processes, including:

· Posting inventory goods to A/P.

· Vouchering and processing non-inventory related expenses into the system for payment.

· Ensuring all paperwork needed for invoices is attached and accurate.

· Verifying the accuracy of pricing.

· Ensuring invoices will be allocated to correct general ledger accounts.

· Preparing invoices for payment. Processing, posting, and mailing all payments.

· Making payments via ACH, credit cards, ACH debits, physical checks and sending remittance advices to the vendors.

· Electronically saving ACH confirmation, remittance advice, and other documentation.

· Maintaining check listing report daily to track any payments.

· Recording credits from Count – recount logs to the system.

· Researching any past due amounts or any vendor requests regarding payments of invoices.

· Track credits that are due and have been used to ensure timely use of all credits.

· File all paid invoices, statements, etc.

Payroll:

· Process weekly, monthly, quarterly, and yearly payroll needs including:

· Process payroll changes: pay changes, incentives, and bonuses.

· Helping with change to new payroll system – ADP.

· Process weekly payroll

· Assists in preparing, and processing payroll taxes:

· W2s to employees and to state local, and federal governments.

· W3s to local, state, and federal governments.

· Other monthly, quarterly, and year-end taxes.

Additional Responsibilities:

· Process morning postings of the previous days’ sales, accounts receivable and payable batches, inventory batches, running reports, and entering data for daily banking tracking.

Knowledge, Skills, and Abilities:

· Exceptional organizational skills and acute attention to detail.

· Strong problem-solving abilities and clear communication skills.

· Ability to work independently while maintaining confidentiality.

· Proficient data entry skills with a focus on speed and accuracy.

· Advanced proficiency in Microsoft Excel and Word.

Minimum Qualifications:

· An associate degree is required, bachelor's degree is preferred.

· Two or more years of experience working with financials, payroll, and accounts payable are preferred.

· Experience with accounting/payroll software is preferred.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Ability to Relocate:

• Grand Rapids, MI 49544: Relocate before starting work (Required)

Work Location: In person