2 Administrative Coordinator Jobs in Englewood, FL
On the Spot Aid, Inc is Hiring an Administrative Coordinator Near Englewood, FL
On The Spot Aid, Inc (OTS) is a street medicine outreach, providing assessments, treatments, education and provision of basic first aid supplies in public places where the homeless can be found. The role of the Administrative Coordinator is a part-time 20 hour per week position with a possibility of becoming full time. The incumbent is to ensure the smooth operation of administrative tasks through collaboration with the Board, Clinical Coordinator, volunteers, community partners, donors, and those we serve. The incumbent reports to the OTS Board of Directors. This position is located at the Recuperative Care Center at 655 N Indiana Avenue, Englewood, FL.
Position Title: Administrative Director
Reports to: On The Spot, Inc. (OTS, Inc.) Board of Directors
Compensation: $22.00/hour (20-30 hours/week)
Hours: Flexible except as determined by speaking engagements and Board Meetings
Location: Off the Streets Recuperative Bldg., 655 N. Indiana Ave, Englewood, FL
Administrative Coordinator Roles and Responsibilities:
Volunteer Responsibilities
- Assists with volunteer recruitment and orientation
- Ensures licensure compliance of professional volunteers
- Uploads inventories to SharePoint
Financial Responsibilities
Donor Related
- Tracks and enters donor contributions
- Sends Thank You card to donor within a week of donation
- Picks up donations as needed
- Maintains Master Donor List in SharePoint
Budget Related
- Collaborates with bookkeeper to reconcile revenue and expenses
- Inventories in-kind donations
- Deposits checks, pays credit card Pays bills including insurance (vehicle, building, liability insurance) and building rent
- Assists the Board and bookkeeper with preparing an annual budget
- Submits year end reports
Other
- Ensures adequate number of gift cards are on hand
- Explores grant opportunities, including writing and reporting
Communications
Media/Electronic
- Is familiar with and comfortable using SharePoint
- Schedules meetings, answers phones and emails, and maintains digital and physical records
- Maintains GoDaddy website
- Ensures a social media presence including Facebook
- Updates content, email list, new contacts on the OTS website
- Develop video catalog with videographer as needed
Customer
- Maintains rapport with customers, volunteers, Clinical Director and Board members
- Maintains the P.O. Box
- Provides Donors with program updates
- Gathers articles, assembles, and distributes quarterly OTS newsletter
- Contacts past and new organizations to schedule speaking engagements
- Ensures grant reporting is completed and submitted within the timelines required
- Participates in community presentations
- Maintains confidentiality of service users and donors
- Updates the Clinical Director and/or Board of issues that need to be addressed
- Communicates with and supports the Clinical Coordinator
Recuperative Care Center
- Organizes volunteers to assist with regular cleaning of the facility, bedding, and clothing
- Arranges delivery of meals for users of the Recuperative Care Center
- Ensures Recuperative Care Center maintenance
- Ensures safety and security is maintained
- Greet clients when they stop in
- Keep records for reporting “proof of concept”
Work Hours
This position requires the incumbent to be creative, well-organized, positive, and a self-starter. On The Spot, Aid, Inc. is a unique organization that has garnered the respect of those it serves, our donors, and our community partners. The incumbent will work 20 hours per week at $22/hour and be located primarily at the Recuperative Care Center.
Administrative Coordinator Skills and Qualifications:
- Process management and improvement
- Time management
- Attention to detail and organization skills
- Ability to relate to clients, donors, partners
- Innovation mindset
- Experience with administrative software, such as Microsoft Office, including Excel
- Presentation skills with strong verbal and writing skills
- Familiarity with SharePoint, AirTable, Social media
Education, Experience, & Licensing Preferences
- BA or associate’s degree in business management or related field
- Past management or supervisory experience a plus
- Past administrative experience
Candidates who are interested in positively influencing the unhoused population of South Sarasota County, Englewood and Port Charlotte are invited to apply. This position provides the incumbent and opportunity to maximize their skills in order to help On The Spot Aid, Inc to grow and thrive. Those we serve will be grateful for the skills and contributions you bring. You are invited to send a resume and a cover letter along with your application.
Job Type: Part-time
Pay: From $22.00 per hour
Expected hours: 20 – 30 per week
Schedule:
- Weekends as needed
Work Location: In person
Job Summary
Part Time
$44k-56k (estimate)
03/16/2024
07/13/2024
The job skills required for Administrative Coordinator include Microsoft Office, Attention to Detail, Time Management, Presentation, Confidentiality, Collaboration, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
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Have at least 3 years nonprofit administrative or program support experience.
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Step 3: View the best colleges and universities for Administrative Coordinator.
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