POSITION SUMMARY:

The Advancement Services Coordinator is responsible for fundraising database management including gift recording, database reporting, data integrity, and data security, as well as building and maintaining robust data management processes and procedures. With an understanding of different users’ perspectives, the specialist leverages expertise in fundraising database management to provide support to department staff on best practices. The specialist will serve as a team lead for the College’s migration to a Raiser’s Edge database.

This is an in-person/on-campus position based in Needham, MA, with possible flexible work options. Any approved remote work arrangement must be performed in the state of Massachusetts where Olin is registered to do business.

RESPONSIBILITIES:

Data Entry and Management
• Responsible for gift entry, other data entry needs, and recording updates with a focus on accuracy.
• Develops procedures to ensure integrity and security of database information.
• Continuously improves the quality of alumni and donor data.

Liaison with Finance
• Serves as the liaison with Finance for the gift reconciliation process and posting of all gifts and pledges.
• Produces gift and pledge reports for Finance.

Database Training and Expertise
• Serves as team expert in the fundraising database, providing support to team members as needed.
• Creates and develops database training materials for ODCR staff.
• Trains staff in database operations in conjunction with the Director of the Olin Fund. 
• Advises on proper procedures ensuring accurate recording of gifts.
• Ensures compliance with fundraising policies, goals, and procedures.
• Collaborates with technology staff as needed.

Support ODCR Outreach
• Develops and produces regular reports for ODCR staff.
• Establishes new reports in support of a campaign.
• Creates custom reports based on the needs of the department.
• Provides data for solicitations, pledge reminders, and phonathons.
• Produces mail, email, and other lists for communications from ODCR staff and other staff as needed.
• Performs other duties as assigned.
EXPERIENCE AND QUALIFICATIONS:
• Bachelor’s degree required.
• At least 3 years of relevant professional experience.
• Strong understanding of data administration, gift processing and fundraising practices.
• Experience with fundraising databases (Raiser’s Edge or similar preferred).
• Superb attention to detail, while also understanding the big picture and application of a report or other work.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office products, in particular Excel.
• Technically astute and analytical with the ability to synthesize, evaluate, and convey data clearly and cohesively.
• Strong problem-solving skills and effective collaboration skills.
• Strong organizational skills and detail-oriented 
• Demonstrated understanding of and commitment to values of equity, access, and belonging. Company Description

Olin College of Engineering seeks employees who are passionate about working collaboratively within and outside of the Olin community to support the College’s mission and vision for the future. At Olin, we are educating the next generation of engineering innovators and shifting the definition of engineering. Not only do our students ask, “Who are we designing this for, and what are their values?” They also ask questions about the impact of their work on society.

 As Olin evolves under the leadership of our president, Dr. Gilda Barabino, we seek to become a more diverse and aware community, a place where everyone is a learner and where everyone is an educator. Olin will become a place where experimentation—including making and learning from mistakes—will be embraced across the institution, not just in the classroom. Collaboration is key to Olin’s curriculum and culture, and we will work intentionally to reinforce the values and culture to which we aspire. We are a community that thrives on being together; we value trust. The College supports teams to collaboratively decide how they can best do their work, and display a commitment to the community, all while providing individuals with overall work-life flexibility.

Olin College is situated on 75 acres in Needham, Massachusetts. We are approximately ten miles from Boston, one mile from the MBTA Commuter Rail train station, and approximately four miles from the Woodland Station for the MBTA Green Line. We have plenty of free parking on campus. You can find more details on our Visiting Campus page.

• Take a Virtual Campus Tour: From the moment you step on campus at Olin, you feel a buzz of energy and activity—and once you experience it, you want to be a part of it.

Olin College is committed to supporting an innovative, integrated learning and working environment. As a small campus, the in-person experience and cross-team collaboration is what helps build a strong, dynamic community for our students, faculty and staff. Typically, most roles at Olin College are intended to be in-person and on-campus. Certain paid positions may be eligible for flexible working arrangements, at the College’s sole discretion. Any approved remote work arrangement for pay must be performed in the Commonwealth of Massachusetts where Olin is registered to do business. Individual flexible and remote work options can be discussed during the interview process. 

Olin College prides itself on offering to faculty and staff comprehensive benefits that provide both choice and value. These benefits are an important part of total compensation.

Full-time employees scheduled to work at least of 30 hours per week may be eligible for the following benefits: 

Core Benefits

• Medical (three different options) 
• Dental 
• Vision
• Basic Life and AD&D Insurance (company paid)
• Paid Family Medical Leave
• Long Term Disability (company paid)
• 403(b) Retirement Plan with company match
• Liberal sick and vacation time and paid holidays
• Free parking

Additional Benefits 

• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• Voluntary Life Insurance
• Tuition Assistance Program
• Business Travel Insurance
• Supplemental 403(b) Retirement Plan 
• Travel Assistance Services (company paid)
• Health Care Management Program
• Pet Insurance

Please note that benefits are subject to change at any time.

At Olin College we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role and have relevant experience, but your work history doesn’t align perfectly with every qualification in the job description, we'd nevertheless encourage you to apply.

Olin College is an Equal Opportunity Employer. We especially welcome applications from candidates belonging to groups that have been historically underrepresented in higher education, including women, racial and ethnic minorities, LGBTQIA people, and people with disabilities. Employees of the College who have a disability are welcome to request reasonable accommodations by contacting Human Resources at HR@olin.edu.