Worcester Cultural Academy Charter Public School seeks a School Office Coordinator. The successful candidate will possess experience working in schools with English Language Learners and students with IEPs. The School Office Coordinator will believe in WCAs approach to education, which provides students with engaging and challenging real-world learning experiences in a supportive and nurturing school community. This is an exciting opportunity to partner with cultural institutions and community partners, teachers, families, and students as an operational leader at an innovative charter public school in the city of Worcester.
We welcome candidates who reflect the cultural diversity of the Worcester community with a preference for those who are fluent in Portuguese and/or Spanish, as well as English.Key Responsibilities include, but are not limited to the following: Serve as first point of contact for families and visitors to school building: greet and direct students, families, staff, and other visitors; answer phone calls; respond to texts/emails Communicate with students, families, staff, community organizations, and the general public Input information into student information system, including student records, class lists, and electronic files Record student and staff attendance, contacting families for verification of student absences when necessary Process purchase orders, invoices, and reimbursement requests Assist with recordkeeping requirements Collect and process state-required CORI forms for staff, families, and volunteers Learn, interpret, apply, and explain rules, regulations, policies, and procedures Support school events, special projects, and initiatives Schedule school leaders meetings and events Order office and instructional supplies Welcome and orient new staff, families, and students Collect and organize funds for deposit by the parent organization Maintain internal and external electronic distribution lists Perform other job-related duties as assigned by the school leader or their designeeQualifications High school diploma or G.E.D. and at least two years relevant experience, education, and/or training. Experience and/or passion for working cooperatively in schools with diverse communities, including those in Worcester Demonstrated respect for families with a diverse range of backgrounds. Strong organizational, verbal, written, and time management skills Sense of humility, customer service mindset, and ability to proactively solve problems Team player with strong interpersonal, stakeholder management, and relationship-building skills, including ability to foster positive and collaborative interpersonal relationships with staff, students, families, and the general public Committed to going above and beyond to meet the needs of students and families Excellent computer skills, including Microsoft Word, PowerPoint, Excel; Google Drive, Google Docs, Google Forms, and Google Sheets Fluent in administrative and clerical procedures, electronic communication, data entry, operation of standard office equipment, managing files/records, and other office/school procedures and terminology Experience with student information systems and state-mandated reporting to the Department of Elementary and Secondary Education (DESE) is preferred Conscientious attention to detail and commitment to accuracy in all areas Exhibit flexibility and able to adapt to change Strong work ethic, integrity, and ability to maintain confidentiality Bilingual (English/Portuguese or English/Spanish) and bicultural candidates preferred