The Facility Manager is responsible for public-facing and internal coordination regarding the preparation and use of all buildings and grounds throughout all campuses. This role will coordinate with the Maintenance Supervisor to identify and document the maintenance needs and provide recommendations on meeting these needs. Most importantly, the Facility Manager will strive for excellent communication with anyone utilizing the buildings and grounds.

Responsibilities: Specific goals set forth in an annual Performance Review are considered an addendum to this job description. Though other duties may be assigned at any time, essential job functions include:

Event Management & Facility Calendar

• Ensures all facility users are aware of and are incorporating safety protocols required by the Archdiocese or any governmental agency. Meets with Archdiocese Risk Management representatives as requested and conveys best practices to staff and users.
• Manages the facility booking system including evaluating software applicability on an annual basis; managing users and passwords; entering Event bookings; monitoring self-serve/Meeting bookings and modifying as required; and communicating facility use schedule to all staff on a weekly basis.
• Coordinates response to any set-up and tear-down requests related to facility use.
• Prepares (or coordinates preparation with Archdiocese office) and manages any Special Agreements related to use of facilities by outside entities.
• Ensures all events have proper insurance coverage and documentation, or liquor licenses when applicable.

Information Technology Support

• Manages phone system and maintains office equipment (phones, laptops, servers, printers, copiers, etc.), calling in service or support as required.
• Provides user tech assistance as requested or assists with finding the appropriate support.
• Manages audio visual and information technology systems in parish.
• Schedules and trains livestream volunteers and serves as back-up technician.
• Advises Operations Director on a schedule for replacing outdated equipment.
• All support for School is by others.

Security & Access

• Receives and processes requests for keys and security access according to Parish policy.
• Reports any irregularities and refers all special requests to Operations Director.

Maintenance

• May perform light maintenance tasks as requested.
• Documents needs for building or ground repairs and remodeling, makes recommendations to Operations Director.
• Manages major capital projects identified as a priority by Building & Grounds Committee – gathering and analyzing bids, documenting and communicating recommendations, managing contracts and scheduling contractors.
• Provides back-up to Maintenance Supervisor in responding to emergency demands of all kinds.

Administration

• Collaborates and communicates with other Director-level leaders.
• Convenes regular team meetings.
• Reviews and renegotiates vendor contracts in collaboration with Business Manager. Tracks all vendor contract expiration dates.
• Ensures all vendors and contractors working on parish campuses have up-to-date Certificates of Insurance on file.
• Documents and maintains files for all annual inspection reports and servicing schedules. Coordinates with Maintenance Supervisor who will schedule and oversee inspections and servicing.
• Orders supplies and reviews expenses for maintenance activities with Maintenance Supervisor and Operations Director on a quarterly basis.

Requirements:

• Undergraduate Degree in Business, Accounting, Finance, or related discipline, or equivalent professional experience.
• Three years’ experience in Facilities Management, or related business practices. Experience with a not-for-profit organization or in Church management is a plus.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Demonstrable leadership, interpersonal, communication and organizational skills; initiative and a strong desire to achieve results.
• Experience in change management and merger integration is a strong plus.
• Experience and competence in: 1) Standard management software tools—Microsoft Office Suite; 2) Human Resources activities; 3) working in a team leadership environment; and 4) continuous improvement processes
• Can be entrusted with highly confidential information.
• Possess a valid Illinois Driver’s License and can travel to other Archdiocesan locations throughout Cook and Lake Counties via personal transportation.
• Proficiency in spoken and written English (and Spanish/Polish, as applicable

Job Type: Full-time

Pay: $49,944.48 - $60,148.19 per year

Schedule:

• Monday to Friday
• Weekends as needed

Work setting:

• In-person

Work Location: In person