Position Details

Req ID:

req16839

Position Title:

Grants Management Specialist (GMS)

Position Type:

Staff Full-Time

Position Number:

AS7140

OSU Campus:

Stillwater

Department:

The Innovation Foundation

Location Address:

Stillwater, OK 74075 USA

Hiring Supervisor:

Christa Fulkerson

Hiring Range:
(Contingent upon available funding):

50,500.00 - 74,000.00, Salary

Work Schedule:

8AM-5PM, Monday-Friday. Some evening and weekends may be required.

Faculty Appt Period:

Job Summary:

The Innovation Foundation at Oklahoma State University is in search of a motivated, self-driven Grants Management Specialist (GMS). Applicants must have a passion for their work, be innovative, and possess strong verbal and written communication and analytic skills. This position will coordinate pre-award, award, and post-award functions within the organization’s grants management lifecycle. This person will also act as a liaise between internal and external project stakeholders and funding agencies, providing support in a variety of activities related to implementation. The GMS plays a critical role in the effective administration and management of grants and sponsored research projects, which includes fiscal management of budgets. This position is responsible for ensuring compliance with grant regulations, facilitating the grant application process, and providing essential support to researchers and faculty members. This autonomous role will oversee 3-5 grants at any point in time & is essential to monitor deliverables to the funder.

Special Instructions to Applicants

Please attach a resume.

Education & Experience

Position Qualifications:

Minimum Qualifications:

Bachelor's degree and five years of related work experience. Education may be substituted for years of experience.

Grants Management Experience: Candidates should have a demonstrated track record of working in grants management, preferably in a similar academic or research institution, nonprofit organization, or government agency. This experience should encompass both pre-award and post-award grant administration. Knowledge of Grant Regulations: Familiarity with federal, state, and institutional regulations pertaining to grants and sponsored research is essential. Candidates should have experience navigating compliance requirements, such as those from funding agencies like NIH, NSF, USDA, ODAFF, EDA, OBO or private foundations. Proposal Development: Proficiency in assisting with grant proposal development, including budget preparation, grant narrative writing, and adherence to funding agency guidelines, is valuable. Budget Management: Experience in managing grant budgets, tracking expenditures, and conducting financial reconciliations is crucial to ensure responsible fiscal management. Reporting and Documentation: Candidates should have a background in generating reports related to grant financials, progress, and compliance. Attention to detail in record-keeping is important. Training and Support: Experience providing guidance, training, and support to stakeholders on grant-related matters is highly beneficial. This includes familiarity with institutional policies and procedures. Subawards and Contracts: Experience managing subawards, contracts, and agreements associated with grants is an advantage, as it involves coordination with external partners. Grant Closeout: Familiarity with grant closeout procedures, including final reporting, equipment/property disposition, and financial reconciliation, is a plus. Communication Skills: Strong written and verbal communication skills are essential for effectively liaising with researchers, funding agencies, and internal stakeholders. Organizational Skills: Given the multifaceted nature of grant management, candidates should demonstrate strong organizational skills to handle multiple grants concurrently and meet deadlines. Technical Proficiency: Proficiency in relevant software and tools for financial tracking, reporting, and data analysis is often required. Requires firm skills in Microsoft Office Suite programs.

Preferred Qualifications:

Two years of related work experience. 

Excel proficiency

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.