Student Records Specialist

OC Mission and Purpose: Oklahoma Christian University is a higher learning community transforming lives for Christian faith, scholarship, and service. OC is committed to hiring employees actively engaged in Christian discipleship as we strive to create an employment culture that encourages faculty and staff to lean into the university's Christian mission, emphasizing authenticity and unity, not uniformity. We encourage you to explore our beliefs to determine if our mission is your calling.

Roles:

* Responsible for processing and filing all university applications, domestic/international documents, and inputting data into multiple software systems.

* Demonstrate commitment to diversity and ability to communicate and positively engage students and colleagues across racial, gender and cultural barriers.

* Serve as the Principal Designated School Official (PDSO) OR Designated School Official (DSO), maintaining the Student and Exchange Visitor Information System (SEVIS) and all related certification requirements.

Primary Responsibilities:

* Processing and filing all university applications for admission, clearing application errors in the database, deferring and canceling applications.

* Clear application errors in the records database.

* File transcripts, test scores, and international documents.

* Review submitted documents for admissions requirements.

* Review and record GPAs, test scores and bank statement information.

* Collaborate with Registrar, Financial Services, and Admissions teams.

* Retrieve documents from several secure websites.

* Correspond with students, parents, and other institutions regarding documents.

* Facilitate annual and bi-annual trainings for records student workers.

* Organize SEVIS data processing under Department of Homeland Security (DHS) guidelines and maintain data and quality control management.

* Stay current with regulatory and legislative rules, regulations, and updates affecting international students on F-1 visas.

* Monitor, maintain, and track student F-1 visa status, and update records in the SEVIS database and university systems.

* Advise students with petitions, applications, and other standard issues related to F-1 visa status.

* Advise on other personal, financial, enrollment, health insurance, travel, taxes, and scholarship/grant matters.

* Design and/or deliver orientation programs, training, and online training modules.

* Plan and deliver other training for students and colleagues on regulations and updates.

* Field prospective student calls related to application status or submission questions.

* Assist with additional Admissions and International Records responsibilities and functions as needed

* Perform other related duties as assigned

Qualifications and Education Requirements:

* Strong computer literacy

* Experience in a technology-dependent environment

* Excellent listening and communications skills

* Self-motivated, highly analytical, organized, and extremely detail-oriented

* Candidates should have solid problem-solving and customer service skills as well as interpersonal and organizational abilities.

* The successful candidate must be an active member of a local Church.

Preferred Requirement:

* A Bachelor's degree is preferred, or equivalent experience is required.

Work Conditions:

* Standard office hours are 8:00 a.m. to 5:00 p.m.

* Some evening and weekend hours may be required.

Timetable: Application review begins immediately and continues until position is filled. To apply, please click the button below.

Oklahoma Christian University does not unlawfully discriminate based on race, color, age, sex, disability, or national or ethnic origin in employment opportunities, employment, admissions, or the provision of services, in keeping with applicable state and federal laws. Accordingly, subject to the following requirements, the University actively seeks to diversify its employee and student base. Oklahoma Christian University is affiliated with the fellowship of the Church of Christ. A Board of Trustees controls the University, all members of the Church of Christ. The University operates within the Christian-oriented aims, ideals, and religious tenets of the Church of Christ as taught in Holy Scripture. Thus, as a religiously-controlled institution of higher education, Oklahoma Christian University is exempt from compliance with some provisions of specific civil rights laws, including some requirements of Title IX of the Education Amendments of 1972 and Title VII of the Civil Rights Act of 1974. In addition, the University intentionally claims and protects its rights to hire co-religionists and individuals who share and support the mission of the University.