PURPOSE:

The Office Manager provides sales and expense analyses for all departments and coordinates with each department manager in a manner which enables each department to operate profitably. She must fairly represent the financial condition of the dealership, develop controls necessary for the proper conduct of the business, maintain accurate records, and establish and maintain the data processing capabilities to accomplish the dealership’s objectives.  

ESSENTIAL DUTIES:

· Prepare a complete financial statement and submit it to the manufacturer by the 14th day of each month. Interpret and analyze the financial statement on an ongoing basis. 

· Approve adjustments to inventory accounts.  

· Meet with department managers and dealer to review the financial statement and expenses.  

· Effectively communicate and enforce operating policies and procedures; assure compliance with all federal, state, and local laws and regulations applicable todealership.  

· Reconcile contingent liability accounts. Automate all possible systems and establish control procedures. 

· Assist in the Purchases of Fixed Assets. 

· Maintain effective practices and procedures to assure timely collection of all data needed to accurately record revenues, expenses, profitability, financialcondition, and other critical activities of all dealership departments.  

· Reviews dealership’s outstanding receivables on an ongoing basis and is responsible for implementation of the collections. (i.e. contracts in transit, accountsreceivable, factory receivable, etc.)  

· Reconciliation of Accrual and Liabilities Accounts. Employ, develop, maintain, and effectively schedule a trained and productive staff capable of performing departmental functions in a highly accurate and timely manner.  

OTHER DUTIES:

· Lead, direct, and motivate staff to achieve or exceed individual and group performance goals and objectives; resolve differences and sustain a harmoniousworkplace environment.  

· Promote an understanding of, and strong commitment to customer satisfaction. Co-operate with both internal and external Auditors to ensure timely and accurate results. 

QUALIFICATIONS:  

· Accounting degree or commensurate experience.  

· Ability to make evaluations, reach conclusions, and solve problems based on subjective or objective information, knowledge, and experience.  

· Ability to read and comprehend instructions and information.  

· One year of experience in a dealership position.  

· Working knowledge of dealership financial statements.  

· Ability to explain technical financial information in an understandable manner.  

· Ability to express or exchange ideas to convey detailed information and instructions accurately to others.  

· Professional personal appearance. Will be trained on dealership computer systems. 

We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.