• Supports small purchasing including but not limited to preparation of purchase orders, providing support and procurement information to assist the Fiscal Operations division in its reconciliation of receipts of and payment for goods and services.
• Creates, tracks and edits as needed Procurement entries in the office’s SAP enterprise resource system for Procurement and Fiscal Operations management.
• Communicates and coordinates with vendors and the Fiscal Operations division to ensure appropriate and accurate documentation and compliance with state guidelines.
• Prioritizes all requests and related correspondence and maintains records for information as required for small purchases, including accountability for status tracking and information requests as necessary.
• Receives phone calls and responds appropriately ensuring priority handling.
• May periodically draft and/or amend various types of contracts and other legal documents for management and attorney review.
• Assists with maintaining the electronic database for office contracts, including but not limited to preparing and sending updates and notices when action is or may be required.
• Properly handles and maintains correspondence and files for the Procurement and Legal divisions which may be sensitive and confidential in nature.
• Assists as needed with needs of the Legal division, including in-person payments or related needs.
• Performs other duties as assigned or required which are reasonably related to the duties enumerated above.

• Strong technical and analytical knowledge and skills
• Strong attention to detail
• Proficient in Microsoft software applications
• Ability to track needs, set priorities and perform multiple assignments simultaneously
• Demonstrated written, verbal, and interpersonal skills
• Ability to interact with all levels of management
• Ability to maintain satisfactory working relationships and communicate effectively with all levels of staff and the general public
• Desired proficiency in SAP enterprise resource software

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability.