The Commercial Property Agent is responsible for managing and developing OHA’s investment lands, real estate holdings, corporate offices and facilities (“Commercial Properties”), and for overseeing the acquisition of commercial properties. The Commercial Property Agent also assists the Integrated Assets Manager with management of investment lands and real estate holdings, and with the planning and development of Commercial Property.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Commercial Property Management

a. Responsible for ongoing management of Commercial Properties in coordination with the Integrated Assets Manager and other Program staff. Serves as the first point-of-contact in dealing with third party property managers, leasing agents, contractors, and other parties to ensure efficient and productive operations and management of OHA’s Commercial Properties.

b. In collaboration with the Integrated Assets Manager, other Program staff and legal counsel, leads in the negotiation, drafting, execution and implementation of leases, easements, licenses, rights of entry, permits, addenda, and other agreements relating to OHA Commercial Properties.

c. Reviews terms and conditions of existing leases for compliance with established procedures and guidelines. Ensures that leases, easements, licenses, permits, rights of entry and other agreements are current and updated on a timely basis.

d. On a regular basis, makes visual inspections of premises and facilities to determine repair, maintenance and/or replacement needs, compliance with terms and conditions of lease and other agreements. Recommends budgetary adjustments to fund the cost of repairs and maintenance activities.

e. Regularly evaluates operation of OHA’s Commercial Properties, identifies and minimizes risk, addresses issues and implements remedial actions when appropriate. In coordination with the integrated Assets Manager and other Program staff, develops procedures, work methods, and techniques to ensure that OHA’s Commercial Properties are properly managed and produce maximum returns on investment.

f. Oversees the work of the property management contractors, including allocation of building space, leasing, marketing and the acquisition and maintenance of furniture, machinery and equipment.

g. Develops and maintains effective working relationships with government agencies and private organizations which directly and indirectly interface with OHA in conjunction with OHA’s Commercial Properties.

h. As needed, represents OHA at area beautification enforcements affecting OHA’s Commercial Properties.

2. Operations
a. Assists with preparation and maintenance of work plans, budgets, rent rolls, property information binders and all other related operational planning and administrative documents.

b. Collects data related to project performance measures, as directed. Assists in the preparation and submission of performance reports according to established guidelines, timelines and protocols. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

c. Ensures that information and business workflow moves effectively through projects once priorities and decisions are communicated.

3. Real Estate Transactions

a. Works with Integrated Assets Manager, legal counsel, consultants and other Program staff to conduct due diligence on proposed acquisitions in accordance with established procedures, guidelines and standards.

b. Assists Integrated Assets Manager in analyzing information and documents pertinent to proposed transactions, evaluating proposals, and preparing reports of proposed transactions for submission to Land Division Director, CFO, COO and CEO.

c. Assists Integrated Assets Manager and other Program staff in implementing decisions regarding the acquisition or sale of OHA’s Commercial Properties. Works cooperatively with legal counsel, consultants and other OHA staff to negotiate, document and close transactions.

4. Commercial Property Development

a. Assists Integrated Assets Manager and other Program staff with ongoing planning and development of OHA’s Commercial Properties.

b. Assists Integrated Assets Manager and other Program staff with the implementation of approved development plans, working with program staff, legal counsel, other OHA staff, developers, contractors and vendors in the negotiation, drafting, execution and implementation of development plans including financing.

c. Reviews terms and conditions of existing leases for compliance with established procedures and guidelines. Ensures that all related contracts and agreements are monitored and updated as necessary.
d. Assists Integrated Assets Manager with the master planning and development process including working with the community, developers, contractors, marketing consultants and regulators to ensure compliance with all applicable procedures, guidelines and regulations.

5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Integrated Assets Manager, Land Division Director, COO and/or CEO.

6. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by Integrated Assets Manager and Land Division Director.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Education: Graduation from an accredited college or university with a bachelor’s degree in real estate, land use planning, business administration or a related field. A master’s degree is preferred.

2. General Experience. Four (4) years of progressively responsible work experience in one or any combination of the following: real estate transactions (acquisitions, sales and leasing), or land property management of commercial real estate properties.

3. Hawaiʻi Real Estate License strongly preferred.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Fundamental principles, practices, methods, techniques and procedures of land and property acquisition, development and/or management.
• General business practices, particularly with respect to leases, licenses and other agreements
• Legal documents and instruments pertaining to real property transactions and/or management
• Real estate environment, structure and funding, including real estate valuation
• Operations of a large property management program
• Fundamental principles, practices and methods of marketing.

2. Must have general knowledge regarding:

• Real estate environment, structure and funding, including real estate valuation.
• Negotiation of real estate transactions and management of corporate real estate holdings of substantial scope and complexity
• Analysis and development of lease terms and conditions for a variety of real property and facilities
• Real property valuations, real estate and property transactions, risk assessments, operations, and returns on investments
• Interpretation of real estate market conditions and trends
• General accounting principles, budgeting and financial analysis.

3. Must have demonstrated skills or ability to:

• Gather, organize and analyze pertinent data
• Prepare clear, concise and accurate reports
• Think strategically about broad, long-term goals; track, analyze, and manage complex internal and external issues (particularly in the areas of real estate investment, land use, public land trusts/ceded lands, and/or land and property management);
• Analyze systems, processes and practices and develop solutions for unusual problems and recommend operational improvements;
• Lead and implement data-informed decision-making practices in difficult or complicated situations;
• Prioritize business objectives and provide discipline to the implementation and reporting processes;
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization;
• Facilitate collaboration among subordinates and to work collaboratively with other managers;
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, consultants and the public; and
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public.

4. Must have valid driver’s license.

How To Apply

To apply for this position, Download, complete and submit the fillable application form on our careers website along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email by replying to this posting

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

Job Type: Full-time

Pay: $61,728.00 - $75,792.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person