Join Our Team as an Operations Coordinator for a Leading Staffing Firm!

Are you a detail-oriented individual with a passion for operations and a knack for problem-solving? We are currently seeking a motivated and organized Operations Coordinator to join our dynamic team at our esteemed staffing firm. As a key player in our operations department, you will play a crucial role in ensuring the smooth and efficient functioning of our day-to-day activities. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy collaborating with a diverse team, we want to hear from you!

Candidate Profile:

- Exceptional Organizational Skills: Ability to juggle multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

- Strong Attention to Detail: Meticulous in ensuring accuracy and completeness in all operational processes and documentation.

- Excellent Communication: Clear and concise communication skills, both verbal and written, with the ability to interact professionally with clients, candidates, and team members.

- Problem-Solving Ability: Resourceful in identifying and resolving operational challenges independently and collaboratively.

- Team Player: Collaborative mindset with a willingness to support colleagues and contribute to the success of the team.

- Adaptability: Ability to adapt quickly to changing priorities and thrive in a dynamic and evolving work environment.

- Customer Focus: Commitment to providing exceptional service to clients and candidates, with a focus on building and maintaining positive relationships.

- Tech-Savvy: Comfortable using various software and technology platforms for data entry, reporting, and communication (e.g., Microsoft Office Suite, Applicant Tracking Systems, etc.).

Key Responsibilities:

- Client and Candidate Support: Serve as the primary point of contact for client inquiries, candidate applications, and general operational support.

- Database Management: Maintain accurate and up-to-date records in our Applicant Tracking System (ATS) and other databases, ensuring data integrity and compliance with privacy regulations.

- Coordination and Scheduling: Facilitate interview scheduling, client meetings, and candidate assignments, coordinating logistics and ensuring all parties are informed and prepared.

- Compliance and Documentation: Ensure adherence to company policies, industry regulations, and client requirements by accurately completing all necessary documentation and compliance checks.

- Reporting and Analysis: Generate and analyze reports on key operational metrics, providing insights and recommendations for process improvement and optimization.

- Administrative Support: Provide general administrative assistance to the operations team, including managing calendars, coordinating travel arrangements, and preparing documents and presentations as needed. Process weekly temp payroll by the processing deadline.

Qualifications:

- Bachelor's degree in business administration, human resources, or a related field preferred.

- Minimum of 2-3 years of experience in operations coordination, administrative support, or a similar role, preferably within the staffing or recruitment industry.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with Applicant Tracking Systems (ATS) or similar software.

- Strong organizational, time management, and multitasking skills.

- Excellent interpersonal skills and the ability to build rapport with clients, candidates, and colleagues.

- Knowledge of employment laws, regulations, and compliance requirements is a plus.

If you are ready to take on a rewarding and challenging role as an Operations Coordinator with a leading staffing firm and contribute to our continued success, apply now to join our team!