SUMMARY

The Director of Capital Projects and Construction is responsible for leading and managing the Capital Projects Department in the planning, budgeting, scheduling and execution of a variety of projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Oversee, coordinate and manage design and construction activities performed by contractors, from planning through bidding and completion.

· Develop scopes of work and direct the procurement process for construction and professional service contract and contract management of the resulting contracts.

· Manage construction and professional design services contracts.

· Conduct construction site visits with the purpose of observing progress of projects.

· Determine contractor adherence to project plans and specifications.

· Receive requests for approval of partial and final payments to contractors.

· Review and approve contract drawings, specifications, and cost estimates made by architectural and engineering consultants.

· Evaluate change orders and make recommendations of approval or denial, as may apply.

· Evaluate and monitor all construction payments from submission until payment is released.

· Oversee RFI and Submittal process for all construction projects

· Monitors and, where necessary, assists in coordination of onsite activity, including demolition, utilities, site work, temporary installations and power, vertical construction, exterior and interior renovations and finish work, MEP, ORC Engineering and IT department coordination.

· Monitors progress relative to project schedules

· Communicate directly with contractors/designers concerning project cost, staffing, and scheduling.

· Conduct periodic conferences to discuss the status of plans and specifications.

· Act as liaison to various Monroe County officials and State of Florida agencies in order to ensure that all required permits and certificates are secured in a timely manner.

· Evaluate and make recommendations to the VP of Lodging and Facilities, President, and VP of Finance, on matters requiring Board of Directors action relating to design and construction projects.

· Represent ORC at design and construction coordination meetings.

· Review bid documents prepared by design consultants.

· Monitor compliance with building and safety regulations at project sites.

· Perform site inspections to assess emergent conditions reported by Club staff, Members and guests.

· Be able to communicate with and present to board members if required.

· Ensure projects are completed in compliance with contract documents, plans, and specifications.

· Inspect the quality and workmanship of construction, repairs and maintenance.

· Review plans and all types of submittals, contractor invoices, etc.

· Prepare logs and reports, including photographs, pertaining to project status.

· Ensure proper punch process and turnover of all projects

· Perform other duties as assigned.

Supervision

The Director will supervise a Project Manager.

QUALIFICATIONS

· Proven capability and direct experience managing high end, detailed construction projects of $15M construction value. Proven capability and knowledge of both civil and vertical construction means and methods.

· Excellent knowledge of building systems, safety codes and other regulations.

· Knowledge of administrative methods and practices used for the review of plans and specifications for engineering design and construction projects.

· Knowledge of capital budgeting processes and procedures.

· Experience leading RFI/RFQ processes, value engineering, project budgeting, construction cost estimating, accounting and financial reconciliation.

· Knowledge of principles and practices of formal project management.

· Experience in the development and preparation of construction contract documents (plans, specifications and estimates) for new building construction and renovation projects.

· Experience in the review of plans, specifications and estimates developed by consultants for accuracy.

· Ability to develop, implement, manage, and direct multiple projects and action plans while meeting the objectives and goals of the organization.

· Ability to read construction drawings, specifications and contracts.

· Ability to prepare RFPs for professional design services, and bid documents for construction.

· Ability to organize and analyze information with efficiency and thoroughness.

· Ability to communicate effectively with others, both orally and in writing including public involvement and public presentations.

· Ability to establish and maintain effective working relationships with Ocean Reef Club associates, members of the Ocean Reef community, Monroe County and State of Florida officials, consultants and other stakeholders.

· Ability to multi-task and prioritize work activities.

· Ability to manage, supervise, train, mentor and develop personnel.

· Knowledge of all applicable employment laws.

· Must have strong computer skills. Proficiency in Microsoft Office Suite as well as systems and procedures to track and organize projects.

EDUCATION

· Bachelor’s Degree in Engineering, Construction Management or Architecture from an accredited college or university and 5-7 years of experience in construction inspection, construction supervision, or construction engineering is required.

· Master’s Degree preferred.

· A minimum of 5 years of supervisory experience is required.

· An equivalent combination of education and at least 10 years of the aforementioned experience will be considered.

LANGUAGE

Must be able to comprehend the English language in order to communicate with co-workers and fully understand job assignments.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical requirements of this position include and may not be limited to:

· Must be able to carry up to 50 pounds and be able to sit and sometimes stand for long periods of time. 

· The ability to transverse construction sites during construction is essential.

· Must be able to stand for long periods of time.

· Must be able to reach, grab, and lift objects over shoulder height.

· Must be able to squat and kneel on a regular basis.

· Must be able to bend and twist upper body to reach up, down or side-ways on a regular basis.

· Must possess a valid driver’s license

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sample work conditions might be:

· Be a team player and provide lateral service.

· Work in a fast-paced environment.

· Follow Ocean Reef Club Associate Handbook and Quality Job standards.

· Present a professional appearance and demeanor.

· Be willing and able to work when needed including weekends and holidays.

· Frequently work outside the office.

· Ability drive a golf cart.

ATTENDANCE, APPEARANCE and CONDUCT

Regular attendance in conformance with the standards, which may be established by Ocean Reef Club from time to time, is essential to the successful performance of this position. Associate with irregular attendance will be subject to disciplinary action, up to, and including, termination of employment.

Due to the cyclical nature of the hospitality industry and report deadlines, associate may be required to work varying schedules including holidays, weekends, and nights to meet the business needs of the Club and report deadlines.

Proper grooming is required by all associates and is described in detail in the Associate Handbook. Associates should review this policy and make sure that at all times they present themselves for shifts looking clean, neat and professional.

As a condition of employment, all associates agree to fully comply with Ocean Reef Club rules and regulations for the safe and efficient operation of Club facilities and vehicles. Associate who violate Club rules and regulations will be subject to disciplinary action, up and including termination of employment. If you have any questions or doubts you should see clarification from your supervisor.

Job descriptions are not intended and should not be construed to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the requirements of the job, management must reserve the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.