Ref. 10272
The District and SEIU 1021 are working together to create promotional opportunities for existing staff, therefore this job posting is available for five (5) days for internal candidates based on our collective bargaining agreement.
TITLE:
Specialist, Health Services Data and Systems Management
REPORTS TO:
Assigned Supervisor
DEPARTMENT:
As Assigned
CLASSIFICATION:
Classified
FLSA:
Exempt
WORK YEAR/HOURS
261 days/7.5 hours
ISSUED:
Created: April 2012
SALARY GRADE:
WTCL 55
BASIC FUNCTION: Under general supervision of Health Services Coordinator, play an integral role in supporting optimal health, well being and learning of students through the design, implementation and maintenance of databases designed to collect, track and process health information for analysis and use in program design and improvement. Plan, organize, direct and coordinate data-based research and analysis for use in administration of Health Services and Section 504 coordination. Implement and maintain data collection, special projects, reporting systems, department procedures, information systems and software systems.
REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to reflect the principal job elements accurately.)
E = Essential Functions
Information systems design, maintenance, coordination

• Coordinate all Management Information System services for Health Services and Section 504 including identifying problems and determining appropriate action for resolution of identified problems. E
• Maintain student confidential records in compliance with Family Education Rights and Privacy Act (FERPA). E
• Maintain and update staff passwords and access privileges to database and webpage and intranet sites to ensure compliance with mandated deadlines and guidance for student learning. E
• Provide oversight of mandated vision and screening program database and outside providers to ensure compliance with District policy and education codes. E

Data collection and analysis/reporting

• Analyze and understand complex ideas, and technical duties involving specialized knowledge and independent judgment, and take appropriate action to ensure functional operating databases regarding students' health and learning needs. E
• Research, analyze, review, correct, and compile a variety of information; verify data for accuracy, completeness and compliance to ensure District-wide communication regarding students with disabilities. E
• Compile statistical data for reports and special projects. E
• Inform Health Services Coordinator when there are inaccurate or untimely Section 504 Documents or reports from the database to ensure compliance with Office of Civil Rights. E
• Monitor mandatory reporting and insurance billing records. E
• Review and analyze databases and reporting applications, including web504 database, DA system and Aeries. E

Staff support and communication

• Provide training to staff on use of programs, applications and other resources to ensure accurate data entry and reporting of students with disabilities. E
• Update website pages, internal documents and documentation to ensure nurses have materials and resources to provide nursing services. E
• Provide effective training programs for staff and others; implement training for all school site staff members. E
• Create, update and implement forms and brochures in paper and electronic formats to ensure communication with parents, schools and community partners. E

General

• Apply, follow and interpret District rules, policies procedures, and applicable sections of the State Education Code and other laws and regulations related to programs. E
• Develop appropriate documents and revise existing documents for compliance with all state and federal laws. E
• Stay current on regulations, policies and procedures that relate to health requirement and rights of students to provide accurate information to schools and families. E
• Attend meeting and trainings. E
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS
TRAINING, EDUCATION AND EXPERIENCE: A Bachelor's degree from an accredited college or university required and at least four years of experience preferred.
Experience with reporting and software systems
LICENSES AND OTHER REQUIREMENTS:
Valid California Driver's License
Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance
KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:

• Applicable federal, state, and District codes, regulations, policies and procedures governing work scope
• Section 504, Rehabilitation Act of 1973 as related to required reports and compliance documents
• Special Education Program as related to required reports and compliance documents
• California Education Code for mandated health services
• Analytical methods, including systems analysis and other quantitative techniques
• Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students and staff
• Correct English usage, grammar, spelling, vocabulary and punctuation
• Computer software, hardware, and related technology

ABILITY TO:

• Adhere to tight schedules and timelines
• Work with multiple interruptions
• Schedule and coordinate workload
• Work without direct supervision
• Meet commitments and due dates
• Effectively communicate clearly both in oral and written communications in English
• Collect and assemble data, prepare reports, monitor, process and analyze data
• Utilization of various forms of assessment to guide and design instruction
• Planning, organization and coordination needed for assigned program
• Operate personal computer, related software, and other office equipment

WORKING CONDITIONS
ENVIRONMENT:
Office environment and diverse school site environments; driving a vehicle to conduct work; fast-paced work;
Constant interruptions
PHYSICAL REQUIREMENTS:
Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30 pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.
NON-DISCRIMINATION POLICY:
The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.
Primary Location: Community Schools & Student Services (CSSS)
Salary Range: $40.50 - $54.26 / Per Hour
Shift Type: Other