BASIC FUNCTION : Under general direction of a Librarian, Media Center Teacher, or other certificated staff assigned to supervise a school library, or a site administrator in a large secondary school, perform specialized library clerical and technical tasks related to the acquisition, processing, circulation, cataloging, maintenance, disposition, and record keeping for library media materials.

REPRESENTATIVE DUTIES : (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS

• Instructional and Supervisory Tasks
• Provide assistance to students and staff in the circulation of library materials to support the curriculum; including the on-line catalog and other electronic and print resources.
• Assist pupils and staff in locating and using library materials and equipment, including electronic information retrieval systems.
• Assist the library media teacher with the instruction of the students in library skills and research activities in groups and individually.
• Work with teachers, Librarian, or Library Media Teacher to select materials to support curriculum depending on age and grade level of students.
• Train, schedule, assign, evaluate and direct the work of assigned library staff, student aides and adult volunteers under the direction of the library media teacher.
• Provide one-on-one assistance for students with special needs.
• Provide reading guidance to students and staff.
• Develop and oversee various reading programs designed to stimulate student interest, ability and motivation in reading, including story time, book talks or reading clubs.
• Assist in organizing and conducting Book Fairs.
• Assume responsibility for the routine operation of the library in the absence of library certificated staff.
• Computer and / or Media Technology
• Oversee automated circulation systems and process library resources.
• Help troubleshoot, maintain, and make minor repairs to library computerized hardware and software and other library equipment.
• Assist with the research, development and analysis of statistical and operational reports and surveys for library operational needs.
• Prepare and maintain forms, database and spreadsheets for library operation and instructional use.
• Schedule facilities such as media workroom, TV studio and production lab.
• Library Operations and Clerical Tasks
• Order, process, store, and circulate library materials, multimedia materials, and computer technology materials and equipment used in school libraries.
• Understand and be familiar with library collections.
• Prepare and process purchase orders for library books, publications, catalog cards, and other library materials and supplies.
• Prepare a variety of reports and correspondence for library operations; maintain records of expenditures for library materials, lost or damaged materials, and textbooks.
• Maintain records of acquisitions, withdrawals and inventory.
• Assist in conducting yearly inventory of holdings.
• Analyze and evaluate condition of library materials and makes decisions regarding repair, rebinding and / or recommending replacement;

mend and repair minor book and non-book materials; dispose of damaged or outdated materials according to established procedures.

Bill and follow-up on lost and / or overdue materials; send notices, collect fines / money and prepares appropriate receipts and financial records;

generate and distribute student overdue circulation notices for library materials; contact parents regarding lost or damaged books as needed.

• Maintain and operate library office equipment.
• Provide clerical assistance to the school Librarian / Library Media Teacher by typing, word processing, filing, duplicating library materials, and performing other related duties.
• Maintain budgetary records of library expenditures.
• General
• Seek professional growth, including ongoing familiarity with library standards and ethics, advances in library services, curriculum standards, library materials, library techniques, and technological advances through professional associations and other means.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

TRAINING, EDUCATION AND EXPERIENCE :

• Any combination of training, experience, and / or education equivalent to : a High School Diploma or equivalent, and possession of a certificate of completion as a library technician from a community college program, and a minimum of two years experience working in a library setting or an Associate's degree and three (3) or more years experience working in a library setting.
• One (1) year working with children in a school setting or equivalent youth-related activities
• Experience in library technical services such as cataloging, processing, location and distribution of materials, and development of bibliographies

LICENSES AND OTHER REQUIREMENTS :

• Valid California Driver's License
• Employment eligibility will include fingerprints, tuberculosis and / or other employment clearance

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF :

• Computerized library systems and on-line reference sources
• Operations and organization of a school library
• Library processes relating to the acquisition and circulation of materials
• Dewey Decimal Classification System and the American Library Association rules for filing catalog cards
• Library terminology and standard practices
• Standard library reference sources
• Record keeping techniques
• Oral and written communication skills
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Interpersonal skills using tact, patience and courtesy
• Modern office practices, procedures and equipment
• Planning, organization and coordination needed for assigned program
• Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students
• Computer software, hardware, and related technology

ABILITY TO :

• Perform a variety of library duties relating to the ordering, processing and maintenance of print and non-print library materials
• Troubleshoot computerized library systems
• Assist pupils and staff in locating and using library materials and equipment, including electronic information retrieval systems
• Manage and maintain the library collection, making independent decisions, and working with minimal supervision
• Maintain confidentiality of school-related information
• Maintain current and accurate records and prepare usage statistics
• Assist in training and providing work direction to student aides
• Perform clerical duties such as filing, duplicating, typing and maintaining simple records.
• Learn to interpret, apply and explain rules, regulations, policies and procedures
• Operate a variety of office and library equipment including typewriter, computer, microfiche reader / printer, calculator, glue gun and duplicating equipment
• Meet schedules and timelines
• Maintain complex files and records, and prepare reports
• Communicate effectively in English both orally and in writing
• Understand and follow oral and written directions
• Exercise judgment and assume responsibility
• Establish and maintain effective working relationships with pupils, staff, parents, community members, volunteers and vendors
• Work cooperatively with others
• Operate personal computer, related software, and other office equipment

WORKING CONDITIONS

ENVIRONMENT :

Library and office environment; diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL REQUIREMENTS :

• Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30 pounds;
• bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties;

seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY :

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

Last updated : 2024-05-12