Northern Light Mercy Hospital- Portland, ME

Department: Operating Room

Position is located: Mercy Fore River

Work Type: PRN

Hours Per Week: 8.00

Work Schedule: No Hours Assigned

Summary:

Under the direction of the Operating Room (OR) Manager, the data coordinator for the OR is responsible for the knowledge and maintenance of systems and processes relating to chargeable supplies in the OR and serves as back-up to the charge entry clerk, when assigned. The incumbent is responsible for the timely and accurate entering of O.R. supplies in the appropriate systems, as well as assignment of billing codes to ensure charges are generated accurately. The incumbent may have access to highly confidential patient, employee and/or proprietary information, and must handle and protect the information in accordance with hospital and system policies, HIPAA requirements and the highest level of ethical standards. The incumbent is responsible for reporting all security events, potential events, or other security risks to the organization. The incumbent is responsible for participation in and completion of all patient safety initiatives appropriate to the position, and conducts all job responsibilities according to the Mission and Values of Mercy Hospital.

Responsibilities:

1. Performs duties of a Data Coordinator – Operating Room:• Obtain and maintain working knowledge of Lawson (materials management) and Surginet (O.R.) systems.• Coordinate addition of new supplies in Surginet with the O.R. Expeditor, including activating new supplies in Surginet, requesting the build of new supplies in Lawson, and communicating changes in vendor contracts impacting pricing terms for supplies.• Responsible for integrity of the price file master for all surgical services departments.• Responsible for reviewing each supply item to determine if item is chargeable and identifying appropriate bill code to be assigned based on the supply grouping and acquisition cost.• Work directly with O.R. Expeditor to maintain accurate cost data. Accurate cost data is maintained either manually, or by software download. Price file is updated as necessary.• Perform weekly review of supplies used with no billing codes assigned and update pricing file as necessary to ensure accurate charge capture.• At a minimum, perform a quarterly review of all vendor contracts and current supply costs to ensure cost bands represented by current billing codes are accurate. Update pricing file as necessary based on review.• Coordinate and research any issues identified by the O.R. Charge Entry Clerk.• Provides reports to O.R. Manager, as requested, to support supply usage in the O.R.• Demonstrates follow- through and initiative.• Creates an environment for excellent customer relations and teamwork within the department and other departments. • Takes accountability for information contained in the department and hospital procedural manuals.2. Performs back-up functions for the O.R. Charge Entry Clerk when necessary:• Demonstrates knowledge of O.R. charging systems.• Under direction of O.R. Charge Entry Clerk, obtains a working knowledge of the process for entering and submitting charges in the Surginet system.• Submits all charges and follows-up on missing charges and error reports when back-up is needed for O.R. Charge Entry Clerk.• Participates in daily reconciliation of charges, as needed.• Demonstrates practices to keep all patient information confidential.• Follows and adheres to Patient Rights policies at all times.3. Performs additional duties as required or assigned.

Competencies and Skills

• Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.
• Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of diversity, inclusion, empowerment and cooperation.
• Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.
• Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.

Education

• Required No Minimum Requirement

Working Conditions

• Potential exposure to abusive and/or aggressive people.
• Potential exposure to diseases or infections.
• Potential exposure to hazardous materials.
• Potential exposure to noise levels being uncomfortable.
• Potential exposure to noxious odors.
• Potential exposure to very hot or cold temperatures.
• Work with computers, typing, reading or writing.
• Lifting, moving and loading 20 to 30 pounds.
• Prolonged periods of sitting.