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Accounting Officer (3765) EXTENDED
Northern Illinois University
De Kalb, IL | Full Time
$43k-54k (estimate)
1 Month Ago
Accounting Officer (3765) EXTENDED
Northern Illinois University De Kalb, IL
$43k-54k (estimate)
Full Time | Colleges & Universities 1 Month Ago
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Northern Illinois University is Hiring an Accounting Officer (3765) EXTENDED Near De Kalb, IL

Position Information

Working Position Title Accounting Officer (3765) EXTENDED
Classification Accounting Officer
Position Number 00003765
Open Date 03/11/2024
Close Date 03/29/2024
Priority Review Date
Employee Class Staff
Full-Time/Part Time Full-Time
FTE 1.00
Position Status Regular
FLSA Non-Exempt
Job code 3852
Union Representation Union
Union Code AFC - AFSCME C, Local #1890
Unit/Department Accounts Payable & Travel
College/Unit AVP Finance
Division Administration & Finance
Location LH 204
Link to Department Website or Custom Search Page https://www.niu.edu/controllers/aps/index.shtml
Position Summary, Requirements, and Qualifications

Overview
Located west of Chicago in a close-knit community, NIU offers big-city resources and small-town charm. The Accounting Officer is in Accounts Payable & Travel, which is a unit within the Division of Administration and Finance. The position provides service for all areas on campus. We strive to fulfill the university's mission, vision, and values by providing superb customer service to the NIU campuses. NIU offers health, dental and vision insurance, paid time off, retirement benefits and more.
This position has a hybrid work schedule, but could revert back to working onsite as needed for daily operations; M-F 8:4:30 pm through probationary period; a lot of requirements whether regulation or system requirements.

Position Summary
Under general supervision, this employee performs highly complex duties that require independent judgment and initiative, an extensive knowledge of bookkeeping procedures, and a working knowledge of accounting principles and practices. This employee must have experience using computer programs and office equipment, and possess intermediate computer and keyboard skills to ensure speed and accuracy while performing tasks.

Essential Duties and Responsibilities
  • Completes vendor maintenance to update remittance addresses, payment handling, and classification updates from vendor including reactivation and inactivation of vendors as needed.
  • Performs vendor setup to issue university payments including TIN verification, maintenance of W-9 files, and follow-up with Procurement and other university departments to resolve vendor issues.
  • Serves as primary backup for Accounts Payable email inbox to process invoices, answer vendor payment status inquiries, and re-direct any inquiries as needed.
  • Reviews check requests and travel vouchers ensuring proper supporting documentation and account coding in compliance with university and state requirements.
  • Provides interpretation of regulations, coding, and other departmental procedures requiring knowledge to communicate effectively with university departments and vendors in verbal and written form.
  • Performs coding of invoices where judgment, based on advanced knowledge, must be applied and/or serves as a resource for other staff.
  • Onsite support for printing checks, voiding Bursar checks, reviewing returned checks to obtain updated remittance information, and depositing checks as needed with Bursar's Office.
  • Serves as back-up for front office staff and accounting officers as needed during absences.
  • Serves as office support for monitoring and ordering office supplies, creating labels as needed for folders, envelopes, etc., marking stored files for record retention, and coordinating storage with Property Control.
  • Perform other job-related duties as assigned.

Minimum Required Qualifications (Civil Service)
  1. High school diploma or equivalent.
  2. Any one or combination totaling two (2) years (24 months) from the categories below:
    • ( A ) Course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 9 semester hours equals two (2) years (24 months)
    • ( B ) Course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen (18) months
      • 90 semester hours equals two (2) years (24 months)
    • ( C ) Work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)
Class Specific KSAs:
  1. Knowledge above the rudimentary understanding of bookkeeping practices and procedures and accepted accounting principles.
  2. Knowledge of university and departmental policies, rules, and regulations.
  3. Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures.
  4. Skill in active listening and critical thinking.
  5. Skill in time management.
  6. Ability to communicate effectively as appropriate for the needs of the audience.
  7. Ability to compare numbers and detect errors efficiently.
  8. Ability to compile complex financial records and prepare routine financial reports or statements.
  9. Ability to make computations with speed and accuracy.
  10. Ability to work independently and exercise judgment.
Position Specific KSAs:
  1. Knowledge of ERP and Microsoft Office systems.
  2. Strong written and verbal communication skills and ability to interface with internal and external customers.
  3. Ability to maintain confidentiality, accuracy, attention to detail, deadline-oriented, time management, and general math skills.

Specialty Factors (Civil Service)
None

Preferred Qualifications (Civil Service)
  • Prior work experience performing clerical tasks.
  • College course work, accounting course work is preferred.

Minimum Required Qualifications (SPS)
N/A

Additional Requirements (SPS)
N/A

Preferred Qualifications (SPS)
N/A

Physical demands/requirements
  • Sedentary position
  • General office requirements
Appointment and Compensation Details

Anticipated Appointment Start Date 04/01/2024
Anticipated Appointment End Date 06/30/2024
Percent of Staff Year 1.00
Standard Hours Per Week 37.50
Working Hours M-F 8:00am-4:30pm
Salary $31,200.00/annually
Hourly or Semi-monthly Pay Rate/Range $16.00/hourly
Earn Type Hourly
Application Procedure

Application Procedure
Application Procedures:
  1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
    • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
  2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
  3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
  4. Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.
Credentials Assessment Examination:
  • The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
  • Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
  • After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
Additional Details:
  • Click on Accounting Officer for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
    • Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.
  • Please click on Human Resource Services - Benefits for detailed information about Northern Illinois University's benefits package.
  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Special Instructions
Submit the following:
  • Cover letter
  • Resume

Quick Link to Applicant https://employment.niu.edu/postings/76833
Is Background Check Required? Yes
EEO Statement Summary
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.


ADA Accommodation
NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu.

Safety Information
NIU provides annual reports on campus security and fire safety.
Read the Annual Security and Fire Safety Report.
Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy.
Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Transcripts (unofficial with official required at hire)
  2. Transcripts #2 (unofficial with official required at hire)
  3. Certifications/Licensure #1
  4. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please rate the level of professional work experience reviewing invoices and statements, verifying information, ensuring funds are available, and, if questionable, resolving with submitting unit, determining accounts involved, coding transactions, and processing material for application in the accounting system; researching and preparing stop payments.
    • Work experience not directly related to the job function described
    • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
    • Work experience at a high level of competency relevant to the job function described, performed independently.
  2. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  3. * Please rate the level of professional work experience performing difficult coding where advanced knowledge and judgment must be applied.
    • Work experience not directly related to the job function described
    • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
    • Work experience at a high level of competency relevant to the job function described, performed independently.
  4. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  5. * Please rate the level of professional work experience posting financial information to journals, registers, ledgers, and other related records; making adjustments, preparing trial balances, and reconciling accounts.
    • Work experience not directly related to the job function described
    • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
    • Work experience at a high level of competency relevant to the job function described, performed independently.
  6. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  7. * Please rate the level of professional work experience auditing ledgers and accounts maintained by others; reconciling reports from outside agencies and operating units by contacting units and researching causes of discrepancies and taking action to ensure that accounts agree.
    • Work experience not directly related to the job function described
    • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
    • Work experience at a high level of competency relevant to the job function described, performed independently.
  8. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  9. * Please rate the level of professional work experience preparing, or assisting in preparing financial statements or reports (such as cash flow, cash receipts, and disbursement, sales, transfers, or accounts receivable).
    • Work experience not directly related to the job function described
    • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
    • Work experience at a high level of competency relevant to the job function described, performed independently.
  10. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  11. * Please rate the level of professional work experience serving as a resource person; answering inquiries and providing information concerning invoices, outstanding balances, and/or payments; interpreting and/or composing correspondence requiring knowledge of departmental regulations, procedures, practices, and policies.
    • Work experience not directly related to the job function described
    • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
    • Work experience at a high level of competency relevant to the job function described, performed independently.
  12. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  13. * Are you currently a citizen or resident of the State of Illinois?
    • Yes
    • No
  14. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  15. * Have you attached all transcripts to support the degrees you are submitting for consideration?
    • Yes
    • No
  16. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable

Job Summary

JOB TYPE

Full Time

INDUSTRY

Colleges & Universities

SALARY

$43k-54k (estimate)

POST DATE

03/25/2024

EXPIRATION DATE

03/31/2024

WEBSITE

niu.edu

HEADQUARTERS

LAFAYETTE, CO

SIZE

7,500 - 15,000

FOUNDED

1895

TYPE

Private

CEO

KELLI R KOGA

REVENUE

$200M - $500M

INDUSTRY

Colleges & Universities

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About Northern Illinois University

NIU is a university and research institution that provides degree programs in undergraduate and postgraduate courses.

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