Accounting Admin

Wisconsin Rapids, WI

40 hrs / Week

North Central Utility (NCU) is one of the largest semi-trailer dealers in the world helping support the transportation industry and the critical movement of goods. A large portion of our business helps support refrigerated carriers that transport temperature-sensitive food and materials throughout North America.

Job Description:

Accounting Admin at North Central Utility Inc., provides reception, clerical, and basic accounting support to the Wisconsin Rapids, WI Store, reporting directly to the Controller at the Madison/Deforest location. The Parts and Service Managers provide daily direction at the Store.

Primary Functions:

Accounts Payable Operations:

• Enter accounts payable invoices into the computer system.
• Match invoices to packing slips and purchase orders as required.
• Pull invoices to be paid on a weekly basis based on the system cash requirements reports
• Submit to corporate offices in Madison in a timely manner
• Process inter-company transfers in a timely manner.
• File paid invoices.

Accounts Receivable Operations:

• Complete daily deposits
• Post cash sales and sales on account into the computer system
• Completing the deposit slip to take to the bank
• Work with the parts and service managers to resolve any customer billing questions.
• Process credit applications and check credit references for new credit applicants
• Call on late-paying customers to clear any issues and report findings to Management.
• Clear credit holds

General Accounting Operations:

• Reconcile various reporting schedules
• Reconcile the cash register on a daily basis
• Collect & communicate hourly information for payroll purposes.
• Enter sales tax exemptions per company procedures

Receptionist Operations:

• Responsible for managing 8 inbound phone lines along with the related paging and voice mail system.
• Update voice mail system as needed.
• Responsible for ordering office supplies and maintaining office equipment as necessary.
• Miscellaneous filing.

Requirements:

• Three (3) years of experience in accounts payable are required.
• An Associate’s degree in accounting is preferred, but not required. 
• Able to multi-task as the customer-facing point of contact while performing administrative duties. This is a highly visible position with the need to multitask at appropriate times.
• Must have excellent people skills. 

• Ability to work closely with other Accounting Clerks in multiple locations.
• Basic to intermediate computer skills are required (e.g. Microsoft Office: Word, Excel, and Outlook). Basic accounting/10-key adding machine skills is strongly preferred.
• Attention to detail, professional attitude, and ability to maintain confidentiality

Benefits:

• Health, Dental, Vision, Life, and Disability Insurance
• 401(k) with Employer Match
• Flexible Spending Account – FSA Section 125 Program
• Paid Holidays and Personal time off (PTO)
• Training and Professional Development
• Bonus Potential

Work Hours: Full-Time 40 hours per week. Hours between 7:30 AM and 5:00 PM M-F

Pay Range: Based on experience