PG194387TM

48LS107

Temporary

The Program Specialist performs a wide variety of complex administrative functions with specialized program support for CLAWS, a Department of Defense funded research Hub at North Carolina State University and in partnership with other academic institutions and member organizations.
The Program Specialist ensures unit compliance with University rules, policies, and procedures as well as deadlines set by internal and external entities including the University, the College of Engineering and the Department of Defense. The position is the administrative liaison of the unit with other campus units and external clients.
Recurring and significant duties may include, but are not limited to:
Managing membership activities and sponsored project accounts;
Initiating and maintaining analytics related to Hub activities;
Compiling and regularly updating business and technical information related to the unit for internal and external use;
Communicating on behalf of the Hub, Hub Leadership, and laboratories to both internal and external clients/offices via email, telephone, website, oral communication and other media;
Planning, publicizing, coordinating, and evaluating Hub meetings, special events and public relations activities;
Compiling and analyzing data for a variety of reports, grants, contracts and programs;
Initiate financial transactions (Vouchers, JV’s, IDT’s, Marketplace orders, and requisitions)
Process purchase order requests using the departmental internal system. Responsible for all purchases that require a P-card for payment.
Serve as a liaison between the department, PI’s and the purchase requestors by seeking information or confirmation from vendors.
Collecting necessary information and initiating actions through the PMR system when required for actions on ledger 5 projects.
Write and edit various proposals, reports, publications, speeches, and articles;
Reviewing and continuously improving unit business practices.
These duties require the CLAWS Program Specialist to multitask efficiently and effectively, work well with students, staff, faculty, and administration, external clients and others, and work independently. Effective communications both orally and in writing are important skills to possess as this position will spend the majority of their time working with students, PI’s, and diverse companies.
The Program Specialist is also responsible for managing the administrative, purchasing, travel and account management support activities for staff, students, and faculty for the Hub. This position is responsible for disseminating information and responding to inquiries on the process and policies in an accurate, courteous, and timely manner, and providing exceptional service and support, and helping to resolve challenges as they arise.