Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct phone calls, take messages, and provide information to callers.
• Schedule appointments and maintain calendars for multiple staff members.
• Perform data entry, transcribe documents, and type correspondence as needed.
• Manage office supplies and inventory, ensuring adequate.
• Assist with basic bookkeeping tasks using QuickBooks.

Requirements

• Bilingual in English and Spanish is required.
• Proven experience as an administrator or similar role.
• Strong organizational skills with the ability to multitask and prioritize tasks.
• Proficient in using office equipment such as printers, scanners, and phone systems.
• Excellent written and verbal communication skills in both English and Spanish.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

Note: This job description is not intended to be all inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.