Responsibilities

At Noblis and Noblis ESI, we have excellent teams of smart, collaborative, and proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T) Office of Mission & Capability Support (MCS).

This position directly works with five senior leaders within the Science and Technology (S&T) Directorate Office of Mission Capability and Support (MCS) in the Front Office team to provide business, strategic, and administrative support. This entails support to enable leadership oversight of its Research and Development, Test and Evaluation (RDT&E) portfolio and facilitate their efforts to analyze, introduce, and enhance technological products, services, systems, and capabilities to S&T’s stakeholders. This position offers opportunities to oversee internal S&T efforts and projects, provide timely responses to congressional and DHS-level direction, and advance senior leadership initiatives.

 Responsibilities may include, but are not limited to: 

• Serve as the MCS POC to coordinate and inform Records Management (RM) requirements to MCS personnel in support of MCS’ federal RM mandates. 
• Liaise with the S&T and MCS Federal Records Management custodians to execute and coordinate RM requirements across MCS in accordance with Applicable DHS Management Directives. 
• Host one-on-one and small-group training sessions for MCS personnel regarding S&T Records Management processes and requirements. 

• Attend the regularly scheduled S&T Records Management meetings to remain current on RM policy, and report new policy information to the MCS Front Office and MCS staff as it is published. 
• Maintain DHS records in accordance with applicable DHS Management Directives and S&T Standard Operating Procedure System. 
• Provide review of technical and nontechnical documents for grammar, structure, and clarity. 
• Evaluate and support business processes related to effective divisional operations.
• Maintain internal SharePoint and Microsoft Teams sites with accurate and efficient organization. 

• Organize, compile, and prepare information for reporting to senior leadership. 
• Develop, document, and train others on improved processes to enable MCS’ communication. 
• Represent MCS Front Office interests in cross-functional collaborations. 
• Provide strategic guidance and actions to advance senior leadership initiatives. 
• Organize and participate in all activities associated with assigned Task Order projects.

• Perform routine tasks including, but not limited to, writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations.
• Provide onsite support to MCS staff at the DHS St. Elizabeths location on a regular, but rotating basis

Qualifications

REQUIRED SKILLS: 

• BA/BS and 10 years of relevant experience or MA/MS and 5 years of relevant experience. 
• Eligibility to receive a SECRET clearance.

• Eligibility to obtain DHS Fitness. 

DESIRED QUALIFICATIONS: 

• SECRET Clearance.
• DHS Fitness.

• Experience in SharePoint administration, Microsoft Teams, and Smartsheet. 
• Expertise in Records Management policies and file maintenance procedures. 
• Expert attention to detail in written and verbal communication, to include grammar, formatting, and copy editing.
• Ability to work on multiple tasks which includes prioritizing, tracking, follow-up, and follow-through to task completion. 
• Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, proven results-oriented, problem-solving abilities, and function productively in the face of new assignments and the re-prioritization of existing assignments.

• Experience providing guidance, feedback, and consulting services to senior-level leadership. 
• Flexibility/adaptability to work in a fast-paced environment as well as creativity to propose upgrades and new ideas to enhance processes and tools. 
• Experience supporting the development of organizational charts, operation plans, and standard operating procedures. 
• Experience supporting DHS components and agencies operationally and/or through project management. 

Client Engagement

Overview

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.

Salary at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, and clearance level, as well as contract-specific affordability and organizational requirements and applicable employment laws. The projected compensation range for this position is provided within the posting and are based on full time status. Part time staff receive a prorated salary based on regularly scheduled hours. The estimated minimum and maximum displayed represents the broadest range for this position (inclusive of high geographic and high clearance requirements), and is just one component of Noblis’ total compensation package for employees.

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free workplace.

Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

Noblis is committed to the full inclusion of all qualified individuals. As part of this commitment, Noblis will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact employee-relations@noblis.org.