Job Description:

Nobis Works Mission : Empowering People Through Employment

Vision: Nobis works envisions supportive communities where people with disabilities are afforded the opportunity to work

Veterans, and Disabled are encouraged to apply.

Position Summary:

Under the supervision of the Vice President of Business Operations, and the project contract supervisor, the NE Supervisor provides leadership and direction to employees while working alongside the team for administrative support services and mailroom services for the EPA offices in Atlanta, GA. This position will be responsible for planning, organizing, directing, controlling and coordinating all services in this Performance Work Statement.

Essential Job Functions and Responsibilities:

• This position will ensure that customer issues are addressed and the management, direction, planning, training and other functions necessary for an effective mail and distribution service operation are performed based on the statement of work.
• Maintains the same level of knowledge of federal regulations, laws and protocols for screening incoming mail addressed to federal agencies.
• Provide guidance and expert advice to management on technical, systems, or process related topics.
• Ensures all employees perform assigned duties to meet all contract requirements, including, but not limited to, mail pick-up, sorting and delivery.
• Serve as a backup for mail clerks when they are absent.
• Responsible for ordering monthly supplies and maintaining inventory.
• Randomly checks amount of postage computed for outgoing mail according to weight and classification for accuracy and cost effectiveness.
• Act as a liaison to the designated COR on a daily basis.
• Responsible for coordination of time sheets, accident/injury reports, leave requests, and other reports as required by Nobis Enterprises’ policy.
• Responsible that all meeting rooms are configure, monitor, maintain, supply and work with agency personnel to ensure space is set up to meet agency needs.
• Coordinate with the agency and manage and coordinate room reservation.
• Attend all Nobis Enterprises functions and supervisor training and meetings.
• Supervisor will be available during operation hours and will ensure that the facility is staffed daily as required.
• The Supervisor will ensure that security procedures are constantly practiced.
• The Supervisor will ensure that surveys and logs are completed on a daily and quarterly basis.
• Prepares composite reports to document actions completed.
• Conduct interviews & candidate selection for open positions.
• Provides feedback to the Vice President, Business Operations on all personnel, performance and/or operational matters.
• Other duties as assigned.

Qualifications:

• Mission driven, guided by core values and a pleasure to work with.
• Must be able to obtain government security clearance prior to reporting to work.
• Must be able to lift and move up to 50 lbs.
• Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Must possess cooperative, welcoming business-like demeanor, and a positive attitude at all times.
• Must be able to fluently communicate and write in English.
• Must present a neat appearance.
• Eligibility to work in the United States.

Education:

• College Degree or equivalent work experience.

Prior Experience Desirable:

• Five or more years of experience in an office/mailroom and/or inventory control setting.

Special Skills/Abilities:

Interpersonal:

• Ability to work independently as well as within a team environment.
• Works well with the public and provides exceptional customer service.
• Strong interpersonal skills and ability to maintain confidentiality.

• Organization and planning skills.
• Adaptability.
• Punctual.

Written Communications:

• Strong written communication skills required to maintain quality documentation and effectively communicate with a broad range of individuals.

Analytical:

• Good math aptitude
• Good analytical skills needed to analyze various job tasks.
• Problem solving.

• Data management
• Attention to detail and accuracy

Oral Communications:

• Strong verbal communication skills required to effectively communicate with a broad range of individuals.
• Ability to listen to and understand information and ideas presented through spoken words and sentences.

Leadership:

• Ability to lead effectively, interact with varying levels of participants, employees and site personnel.

Organizational:

• Ability to organize work area, supply room and maintain data for required reports.

Problem-Solving

• Ability to meet contract office requirement standards and prescribed deadlines.
• Ability to tell when something is wrong or is likely to go wrong. Recognizing there is a problem.

Equipment

• Demonstrated knowledge of Microsoft Office, Word Excel and PowerPoint applications. Also, Microsoft Outlook and Windows.
• Working knowledge of telephones, copy and fax machines and mail metering equipment.

Other Qualifications or Requirements:

Mental Effort:

• Ability to think clearly and multitask.

Physical Requirements:

• Have full range of mobility in upper and lower body.
• Be able to reach overhead.
• Be able to work in various positions, including, but not limited to, stooping, standing, bending over, sitting, kneeling and squatting for extended periods of time.
• Be able to handle, lift, pull and push materials and equipment to complete assigned job tasks.
• Be able to handle mail bags, mail hampers, and packages often weighing up to 50 pounds.
• Good hand dexterity. Ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble small objects.
• Good eyesight.

Visual Effort:

• Well-lit office environment requiring average amount of visual effort.
• Ability to see details at close range (within a few feet).

Safety:

• Follows all prescribed safety regulations to diminish accidents.
• Understanding of OSHA safety requirements.
• Knowledge of evacuation procedures and the whereabouts of exits and fire extinguishers.
• Immediately report circumstances you consider may present a hazard to yourself and others.
• Report any accident whether minor or major.

Security

• Must abide by all security regulations of the facility.
• Must obtain and wear a photo ID.

Scope of Position:

• Not applicable

Declaration:

This job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee. They may be subject to change per the Statement of Work (SOW) of the project contact at any time.

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don’t Work worksite and a participant in

e-Verify.