Job Description:

Position Summary:

The primary responsibilities of the People & Culture Generalist are to administer human resource programs and procedures for the organization and provide technical assistance to the Director, People & Culture, including but not limited to: assisting employees with benefits and other employment-related questions, preparing statistical reports, preparing employment and benefits-related correspondence, planning & developing new hire orientations and arranging/monitoring training programs, processing worker’s compensation claims, implementing new HR initiatives, recruiting, maintaining documentation and recordkeeping of all HR-related government programs.

Essential Job Functions and Responsibilities:

• Coaches employees in following the policies & guidelines set forth by Tommy Nobis Center.
• Works closely with Tommy Nobis Center supervisors and managers providing guidance and assistance with employee relations issues. Assists with progressive discipline process, attends and/or conducts counseling meetings with employees.
• Is a strong advocate for organizational culture; leads by example.
• Works with Director, People & Culture to ensure all new hires, promotions, transfers, wage changes, leaves of absence, terminations, etc. are correctly handled in coordination with applicable supervisor/manager. Prepares payroll change notice forms (PCNs) with correct account coding (i.e., department numbers and labor category). Secures all necessary approvals.
• Coordinates Payroll Coordinator to ensure all employee data in ADP Workforce Now remains current, i.e., Department number updates, benefit plans, allocation updates during budget year, etc.
• Reviews payroll information in coordination with Payroll Coordinator pre/post submission to verify correctness and to establish "checks and balances" system for payroll information.
• Prepares and posts job openings, composes and places ads with WebATS, DOL website and other agencies as required by the Affirmative Action Plan for all non-Nobis Enterprise positions.
• Actively searches for new recruiting sources. Build relationships with staffing agencies, trade schools, and similar agencies.
• Drives recruitment efforts for staff and hourly positions; coordinates with Director, People & Culture and hiring managers through interview and selection processes.
• Schedules interviews, prepares interview information and any prescreening materials utilized for all staff openings. Coordinates with Director, People & Culture, and other applicable interviewers.

• Works closely with Director, People & Culture during Open Enrollment process to select plans and gather statistical information for broker.

• Tracks resumes, applications for compliance with Affirmative Action Program.
• Generates EEO, Veteran and Affirmative Action reports and logs.
• Maintains confidentiality of salary and wage documentation, employee disciplinary files and separation paperwork.
• Issues separation notices to employees upon termination and coordinates unemployment processes with third party vendor including UI claim processing and hearing attendance.
• Assists Director, People & Culture to prepare presentations and other projects as assigned.
• Contacts workers compensation insurance carrier and completes the first report of injury whenever workers compensation incident/accident occurs. Maintains active claim file and panel of physicians.
• Conducts yearly WC Audit.
• Updates and prepares OSHA logs.
• Prepare WC renewal information as requested by Director, People & Culture.
• Coordinates annual MVR screens. Updates Designated Driver’s List.
• Maintains Driver Qualification/DOT Driver information.
• Prepares correspondence, and other documentation as required to provide compliance with Tommy Nobis Center rules and procedures as requested by the HR VP & Administration and/or other Senior Managers.
• Other duties as assigned.

Non-Essential Duties

• Represents Tommy Nobis Center in agency meetings and community events, etc.
• Serves as a member of the Support Team assisting with front office coverage on rotation basis.
• Serves as a People & Culture representative on the Safety Committee.