Job Description:

PAYROLL SPECIALIST

TOMMY NOBIS CENTER

MARIETTA, GA

Tommy Nobis Center Mission: Empowering People Through Employment

Vision: Tommy Nobis Center envisions supportive communities where people with disabilities are afforded the opportunity to work.

Tommy Nobis Center offers a competitive salary and benefits; plus an excellent time off policies

Would you like to join our award-winning culture and establish a meaningful career in the nonprofit world?

Tommy Nobis Center offers you an opportunity to work for an organization that has been recognized as one of the Best & Brightest Companies to Work For in the Nation as well as being recognized by the Atlanta Journal Constitution as a Top Workplace in Atlanta!

Primary Duties:

Under the direction of the Director of Accounting, the Payroll Specialist is responsible for the accurate processing and compliance of the multi-state payroll. This position is responsible for all payroll administration and the payroll training of new employees. The Payroll Specialist must ensure all Tommy Nobis Center (TNC) employees are paid accurately by processing and reviewing all payroll documentation.

Specific Duties:

• Collects all payroll documentation. Verifies, inputs, processes, and reviews all payroll information for accuracy through to successful transmission and receipt of live payroll from ADP. Calculates payroll-related payments (i.e., garnishments, Federal & Multi-State taxes, Health & Welfare payments, Alliance Retirement, etc.).
• Requires strong commitment to maintaining confidential information at the highest level.
• Prepares and reviews all monthly, quarterly, and annual federal and state payroll-related reports (i.e., insurance, W-2’s, 1099’s, etc.) received from payroll provider for accuracy and completeness and/or creates manual reports when needed. This also includes the Quarterly Employment Report (QER).
• Answers employee payroll questions, prepares wage verifications, troubleshoots payroll issues, processes and prepares payroll check(s) manually, as required.
• Maintains all employee payroll records. Generates records and files timely payroll documents.
• Prepares/gathers required payroll records as requested by auditing agencies and responds to auditor inquiries to include worker’s comp payroll review, SourceAmerica, retirement, and accounting audits.
• Follows all federal and multi-state DOL regulations regarding employee wage and hour laws and guidelines for federal contract employees and client participants who are paid under the Service Contract Act regulations.
• Trains employees and new hires on the timekeeping system.
• Conducts monthly retirement reconciliation with People and Culture (P&C) Assistant to ensure the correct deductions are made. Works with TNC’s retirement partner to true-up employees for the calendar year.
• Responsible for tracking and collecting premium payments for employees on qualified leave such as FMLA.
• Accurately sets up new time off plans in ADP, per individual contract site. Also responsible for accrual setup and audits for PTO/Vacation and ESI.
• Responsible for obtaining new/renewal business licenses for each state. This could include calling individual states for their requirements.
• Responsible for obtaining and maintaining up to date state tax ID numbers. Ensures TNC is compliant with individual state taxes.
• Provides information for all new contracts - including Nobis Enterprises (NE) (Unemployment rates, SUI, etc.)
• Ensures NE H&W benefits are paid to insurance partner. Reconciles monthly insurance coverage for all NE employees.
• Verifies deductions are correct. This includes garnishments, retirement loans, employee loans, insurance benefits, etc.
• Maintains financial security by following internal accounting controls.
• Assists other departments with monthly/quarterly reports.
• Performs other related duties as assigned.
• Must maintain an excellent attendance record and be deadline driven.
• Requires some overtime to meet payroll schedules and occasionally during some holiday periods.

Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don’t Work worksite and a participant in e-Verify.

Tommy Nobis Center is a Veteran Friendly Employer