Description

The Assistant Program Director will be responsible for assisting the Program Director in the management and supervision of a school-based after-school program. Responsibilities include involvement in all aspects of daily program operations. The Assistant Director will also be assigned administrative duties, including data entry, and must be organized and efficient in multi-tasking. This position may also require assistance with the planning, stakeholder development, and human resources aspects of the program. Additional tasks will be assigned as-needed to accomplish program goals. S/he must be fully capable of supervising the program in the Director's absence. Computer literacy and strong organizational skills are required. A collaborative spirit and can-do attitude are essential for this position.

Duties and Responsibilities:
Assist with the management of daily operations, including communications with the school's administration, teachers, secretaries, and custodial staff;
Collaborate with Program Director to organize schedules, maintain accurate attendance logs, collect lesson plans, ensure snack and space reservations are in place, plan trips, submit supply requests, and address programmatic needs;
Build relationships with the school principal and administrative team to facilitate seamless integration of NIA staff and expanded hours into the overall school culture;
Build and maintain positive relationships with all stakeholders (participants, parents, school staff and administration, funders, the community, and NIA);
Familiarize yourself with all New York City Department of Health (DOH) and funder regulations and meets all contractual obligations, specifically in enrollment and rate of participation, and assist in making sure all requirements are met;
Maintain accurate and up-to-date attendance data and meet deadlines for data entry into database;
Assist in the managing, training, and coaching of program staff and volunteers;
Conduct classroom observations; report information back to the Program Director on a consistent basis and address concerns as they arise;
Input accurate time and attendance records for all staff, help maintain current staff and student files, incident and accident reports, and other required documentation and student data;
Collaborate with the team to ensure program content supports initiative goals and outcomes;
Create a strong sense of community which values respect, acceptance, and high expectations; and
Perform other duties and tasks as deemed necessary by the NIA.

Qualifications

Qualifications and Skills:
A high school diploma or equivalency, and experience in youth work is required;
Bachelor's degree, preferably in education or a related field, or 3 years of work experience in youth development is preferred;
A minimum of 2 - 3 years of experience working with children in an educational setting is preferred;
Strong leadership, conflict-resolution and diplomacy skills;
Excellent organizational skills, attention to detail, ability to prioritize, meet deadlines and multitask in a fast-paced environment;
Capacity to work independently and collaboratively;
Strong verbal and written communication skills;
Computer proficiency including Microsoft Word and Excel, email correspondence, and database management is required;
Familiarity with New York State standards;
Must be available to work Monday through Friday, between the hours of 2:00 PM and 6:00 PM; and
Must take part in 15 hours of professional development opportunities per year and be available for some organization events outside of regular business hours.