Job Summary :

The Fleet Asset Coordinator is responsible for all aspects of tracking company transportation and Material Handling assets through the life cycle process;

this includes relocating assets, information management, issue resolution with field operations, creating and managing ongoing tracking reports and databases.

Assist with registrations and titles related to the lifecycle of asset as directed. Assists with permitting of assets as directed.

This position reports to the Asset Manager.

Essential Duties & Responsibilities :

• Manage the physical and systematic transfers of company assets.
• Manage and verify information of units entered into TMT and TMW information systems.
• Assign unit I.D. numbers to company assets, rentals, and customer owned equipment.
• Monthly reconciliation of Asset inventories for tractors, trailers, and MHE’s.
• Oversees rental needs for the company and assists in finding rentals when needed.
• Maintain and update various weekly / monthly reports.
• Review, investigate and report on abnormalities found in the weekly / monthly reports.
• Follow up regularly with Operations to review idle trailers and assist with locating lost trailers.
• Work with Operations on specific trailer needs and coordinate the replacement and / or movement of new / surplus trailers to operations in need of equipment.
• Obtain and compare rate quotes from carriers to reposition company assets.
• Coordinate the physical preparation of equipment for transfer with operations, vendors, and carriers
• Assist with all aspects of GPS tracking on company trailers.
• Assist in the formation and analysis of data for yearly Asset Review presentations.
• Follow up on plans from Asset Reviews.
• Work on projects or other assignments as requested.
• Manage CARB process for assets located in CA.
• Collect and verify monthly utilization data for company assets.
• Works with the title documentation efficiently and accurately directly with third party vendors.
• Assists the permit team as directed both timely and accurately.

Requirements :

• Two plus years’ experience working in office environment in either Customer Service and / or the Transportation industry.
• Knowledge of TMW or TMT systems a plus
• Must be proficient in Microsoft Office specifically Excel spreadsheets
• Strong oral and written communication skills
• Ability to prioritize and multitask
• Strong mathematical and analytical skills
• Problem-solving abilities to correct any challenges or inefficiencies for the best results
• Maintains solid customer relationships both internally and externally by handling questions and concerns with speed and professionalism including adverse situations
• Attention to detail is critical to success

Last updated : 2024-05-20