1 Executive Secretaries and Administrative Assistants Job in Tupper Lake, NY
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Executive Secretaries and Administrative Assistants
$60k-76k (estimate)
Contractor | Business Services
3 Weeks Ago
Nexus Staff is Hiring an Executive Secretaries and Administrative Assistants Near Tupper Lake, NY
Job Title: Administrative Assistants
Employment Type: Contract Work Hours: 37.5 hrs./week
Work site: 100% Onsite Location: 2445 St. Rte. 30, Tupper Lake, NY 12986 Job Duration: 2 Years
Closing: 09/12/2023.
Minimum Education:
Employment Type: Contract Work Hours: 37.5 hrs./week
Work site: 100% Onsite Location: 2445 St. Rte. 30, Tupper Lake, NY 12986 Job Duration: 2 Years
Closing: 09/12/2023.
Minimum Education:
- High school diploma or GED.
- No minimum years of experience required.
- Monitoring IRMA 3 times daily, searching for AN (Abuse/Neglect), SI (Significant Incident), and SNO (Sensitive Situation) cases for the assigned region(s), and maintaining records of all assigned cases.
- Sending notification emails to assigned region(s) (OIIA teams only).
- Setting up cases in IAMS once they are assigned.
- Sending assignment emails to Investigators, Leads, and DDSO contacts, with separate emails and checklists for each classification and setting (e.g., Abuse/Neglect, Significant Incident, Sensitive Situation, Death, Community, Voluntary, or ICF setting).
- Performing data collection, labeling, and scanning tasks.
- Uploading documents to IAMS, IRMA, and VCPR.
- Managing supply order requisitions, completing and tracking them.
- Maintaining inventory of supplies and quarterly office equipment.
- Coordinating and setting up interviews and interrogations, including reserving conference rooms and coordinating with union representatives and staff to meet investigator requests.
- Transcribing completed interviews and interrogations as needed.
- Filing case files.
- Assisting the Assistant Chief, Leads, and Investigators with additional clerical duties as assigned.
- Screening and directing incoming calls.
- Assisting with scanning and uploading documents and reports into VCPR and IAMS.
- Providing support to and interacting with investigators located in all OIIA field offices.
- Working with PDF documents and files, scanning, and emailing.
- Editing documents for grammar and content.
- Scheduling interviews and interrogations.
- Following up on assigned projects with limited oversight.
- Performing any other administrative support activities that assist the office and staff in field stations throughout the region.
- Ability to maintain confidentiality in highly sensitive work.
- Ability to work independently and seek direction when necessary.
- Strong teamwork and cooperation skills.
- Computer literacy and the ability to quickly learn new computer programs with appropriate assistance and support.
- Working knowledge of Excel, PowerPoint, Outlook, and Word.
- Typing speed of 55 words per minute.
- Strong multitasking abilities.
- Work hours: 40 hours per week, 8 am - 4:30 pm.
- Parking: Free parking available at the location.
- Public transportation: No public transportation in close proximity; Candidate should have their own vehicle.
- Interviews: In-person interviews conducted at the office.
- Overtime: Not expected.
- Training will be provided.
- Dress code policy: Business casual (no jeans, ripped, revealing clothing, etc.).
Job Summary
JOB TYPE
Contractor
INDUSTRY
Business Services
SALARY
$60k-76k (estimate)
POST DATE
05/23/2024
EXPIRATION DATE
10/12/2024
WEBSITE
nexusstaff.com
HEADQUARTERS
EAST WILLISTON, NY
SIZE
25 - 50
FOUNDED
2005
TYPE
Private
CEO
FINNY VARGHESE
REVENUE
$10M - $50M
INDUSTRY
Business Services
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About Nexus Staff
Nexus is a recruitment agency focuses in information technology, legal and clerical staffing solutions.
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