• Organize and maintain project documentation within document management systems.
• Implement document control procedures and ensure compliance with project and company standards.
• Support project planning, execution, and closure activities through efficient documentation and administrative services.
• Facilitate communication and coordination within the project team and with external stakeholders.

• Data Management: Create projects and update data in our Deltek information management system and issuing change notifications to clients through DocuSign as directed by project managers.
• Assembly of Project Packages: Working with project managers and engineers to assemble project documents to issue to clients. Maintain deliverables calendar for packages being issued.
• Assist with Project Reporting: Communication with project managers to update project reports prior to team meetings and attending team meetings as needed.
• Administrative Support: Assisting project managers and office administrator as needed.
• Documentation and Records Management: Oversee the creation, storage, and retrieval of project documents, including technical drawings, reports, contracts, and correspondence, ensuring they are current and accurately archived.
• Document Control Procedures: Develop, implement, and maintain document control procedures. Manage document lifecycle from initial creation through revisions and distribution to final archiving.

• Associate's degree or higher in Business Administration, Project Management, or related field, with a strong emphasis on document management or information technology. Relevant experience in document control and project support may substitute for formal education.
• 2-4 years of experience in an administrative, project support, or document control role within an engineering, construction, or technical environment.
• Proficiency in document management systems (e.g., Aconex, SharePoint) and Microsoft Office Suite.
• Strong organizational, analytical, and multitasking skills. Detail-oriented with a commitment to accuracy and confidentiality.
• Excellent communication and interpersonal skills, capable of working effectively with project teams, management, and external stakeholders.

• Lead Project Coordinator: Direct report for guidance, direction, and alignment of document control activities with project goals.
• Project Management Team: Provide critical support through document control and administrative services, ensuring efficient project execution.
• Technical Engineering Disciplines: Collaborate to manage and control technical documentation, supporting project requirements and compliance.
• External Stakeholders: Coordinate document submissions, exchanges, and communications with clients, suppliers, and regulatory bodies.

About Nexus

Nexus Engineering Group is a full-service, independent engineering firm focused on supporting clients specific project goals from concept to startup. With more than a dozen years of proven engineering and design successes, Nexus is the preferred engineering firm of choice when seeking integrity and expertise.
Nexus performs best when faced with complex and demanding projects in the refining, petroleum midstream, chemical, and manufacturing industries. Our teams have the talent and moxie to tackle all sizes of projects for local and international clients seeking to design, build, and construct highly technical and functional facilities. With more than 200 professionals that youll genuinely like working with, Nexus is more than just your typical engineering firm. Clients come to us for our expertise, creativity, passion, and relentless focus on their goals.

Powered by JazzHR