Under the general direction of the Materials Management Operations Manager, the Inventory Controller/Coordinator maintains the Materials Management Stat Room, ensuring accurate inventory of approximately $500K and 1000 line items of emergent supplies. Will also focus on sourcing sourcing urgent items resulting from backorders, recalls, or allocation restrictions.

• Stock and assess Stat Room and central equipment inventory levels using a min/max system.
• Organize and maintain Stat Room, label inventory products.
• Monitor expiration dates of sterile commodities, rotate stock, and visually check expiration dates.
• Proactively plan and order "spare" products to have on hand for emergencies or disasters.
• Provide feedback to Leadership Team on supply adjustments, removal/addition of supplies.
• Conduct daily cycle counts on a minimum of 10 products, document counts, and maintain a log book.
• Reconcile discrepancies, make inventory adjustments, report issues to Operations Manager.
• Conduct yearly physical inventory.
• Set up new product adds, conversions, and deletions in WorkDay as needed.
• Perform inventory transactions in WorkDay, handle obsolete products, returns, or credits in a timely manner.
• Ensure proper deduction of products through WorkDay.
• Replenish Stat room using WorkDay auto-replenishment.
• Interface with distributors regarding backorders, substitutes, and inventory information.
• Lead efforts to resolve recall and backorder concerns
• Create daily back-order and flash reports.
• Assist customers with product availability, substitutes, and expedited shipments.
• Online purchasing of special order products via EBuy.
• Provide support to Materials Management staff regarding product location, delivery, and returns.
• Escalate excessive supply requests to MM leadership team.
• Follow Hospital, JCAHO, and DPH guidelines and procedures.
• Responsible for the receipt and delivery of bulk medications.
• Exercise appropriate body mechanics when moving a carts, boxes and other inventory materials.
• Able to provide departmental coverage in multiple areas during emergent circumstances.
• Perform other duties as assigned.

Education/Experience

*High School Diploma/GED equivalent required

*2 years of experience in shipping & receiving, internal distribution and inventory management preferred

Knowledge and Skills

*Proficient computer and data entry skills; MS Excel, Word, and Outlook.

*Excellent written and verbal communication skills

*Effective organizational skills

*Experience with inventory tracking/management and barcode technology.

*Process Improvement Skills

*Strong customer service and interpersonal skills.

*Ability to work proactively work independently in a fast-paced environment.

*Fast-paced and demanding environment handling incoming calls, assisting customers, providing support, and adapting to priority changes.

*May assist in other Materials Management operations, manual labor (lift/move up to 40 pounds)

*On feet most of 8-hour shift, exposure to outdoor weather, frequent visits to multiple external NWH buildings and docks as needed.

*Constantly - 75% or more of the worker's time is spent in the activity

*Frequently - 25% to 75% or more of the worker's time is spent in this activity

*Occasionally - 5% to 25% or more of the worker's time is spent in this activity

*Rarely - under 5% or more of the worker's time is spent in the activity

*N/A - not applicable