Labor

SUMMARY :

The HR Coordinator will support various important aspects of the HR Department. This individual will be responsible for ensuring smooth and efficient processes to support the Human Resources function including gathering and analyzing data, record keeping, file maintenance, planning corporate events, answering employee questions, and providing support to the HR Manager as needed.

This individual also provides some limited administrative support to the office and Unit Manager.

ESSENTIAL FUNCTIONS :

Employee Relations :

• Helps employees interpret policies as appropriate and escalates questions as needed and appropriate.
• Direct employees to the appropriate HR staff member to help answer questions.

Record keeping :

• Enters all new hire information into the payroll software and into the benefits software program.
• Processes all terminations within the payroll software and the benefits software program.
• Ensures that the information in the payroll software is accurate and up-to-date by following up with managers as necessary.
• Creates employee files and ensures they are organized and correct.
• Files all documents that should be in employees' files.
• Assists with HR audits as necessary.
• Reconciliate invoices, as needed, to ensure they are accurate.

Safety :

• Completes all first incident of reports and forwards to the workers' compensation carrier.
• Processes the drug test order and follows up on the drug test results.

Recruiting / Onboarding :

• Verifies I-9 documentation for validity and completes the I-9 document.
• Prepares the new hire paperwork before the new hire begins and administers the paperwork to the new hire.
• Provides a brief orientation for every new hire.
• Schedules the new hire orientation for all new hires.

Administrative Office :

• Ensures that the appropriate employees have the correct badge access by creating the badge and setting them up I the system.
• Assists the Unit Manager with his expense report and any other administrative needs.
• Assists with the planning of company events.
• Assists the HR Manager with other specific projects or additional responsibilities as needed.

EDUCATION AND EXPERIENCE REQUIREMENTS

• 6 months to 1 year of experience as an HR Assistant, Executive Assistant or similar office position
• High School Diploma or equivalent required
• Bachelor's Degree preferred

MUST BE BILINGUAL

KNOWLEDGE, SKILLS, AND ABILITIES

• Basic knowledge of federal and state employment laws
• Proficient in Microsoft Office, especially Excel
• Ability to maintain strict confidentiality of sensitive information
• Exceptional attention to detail
• Ability to complete details with accuracy
• Strong analytical skills
• Great customer service skills
• Collaborates well with a team as well as work independently.
• Ability to juggle multiple tasks and adjust to changing schedules and priorities.

Last updated : 2024-04-23